How To Fix HRGB_GBSXP011 - &1 Exclusion; On &2, employee AWE &3 is less than Weekly LEL &4

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 011

• Message text: &1 Exclusion; On &2, employee AWE &3 is less than Weekly LEL &4

What causes this issue?

Each of the statutory absence payments - SAP, SMP, SPP and SSP -
require that the employee's Average Weekly Earnings (AWE) are above
the Weekly Lower Earnings Limit, before they can receive payment.
This employee has failed this check. They will not receive the relevant
statutory absence payment.

System Response

This is a warning message only. Payroll processing has continued for
this employee as this is not a payroll error.

How to fix this error?

If the employee's AWE are correct and the employee should have been
excluded, then the payroll has been processed correctly,. However, the
relevant form (SAP1, SMP1, SPP1 or SSP1) must be given to the
employee.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP011 - &1 Exclusion; On &2, employee AWE &3 is less than Weekly LEL &4 ?

  The SAP error message HRGB_GBSXP011 typically relates to payroll processing in the context of the UK’s National Insurance contributions. This specific error indicates that an employee's Average Weekly Earnings (AWE) is below the Lower Earnings Limit (LEL) for a given pay period. Here’s a breakdown of the components of the error message:
  
  
  Cause: The error occurs when the calculated Average Weekly Earnings (AWE) for an employee is less than the specified Lower Earnings Limit (LEL) for the relevant pay period. This can happen due to various reasons, such as:
  
  The employee has not worked enough hours or has not earned enough during the pay period.
  There may be incorrect or missing data in the employee's payroll records.
  The employee may have had deductions or adjustments that significantly reduced their earnings.
  
  
  
  Solution: To resolve this error, you can take the following steps:
  
  Review Employee Data: Check the employee's payroll records for the relevant pay period. Ensure that all hours worked and earnings are correctly recorded.
  Verify LEL Amount: Confirm that the LEL amount being used in the payroll calculation is correct and up to date. The LEL can change annually, so ensure that your system reflects the current values.
  Adjust Payroll Entries: If there are discrepancies in the recorded hours or earnings, make the necessary adjustments to ensure that the AWE meets or exceeds the LEL.
  Consult Payroll Policies: Review your organization’s payroll policies to ensure compliance with National Insurance regulations and to understand how to handle cases where employees fall below the LEL.
  Run Payroll Simulation: After making adjustments, run a payroll simulation to check if the error persists.
  
  
  
  Related Information: 
  
  The Lower Earnings Limit (LEL) is a threshold set by the UK government that determines the minimum level of earnings for employees to qualify for certain benefits, including the state pension.
  Employees earning below the LEL do not pay National Insurance contributions, but they may not qualify for certain benefits.
  It is essential to keep payroll systems updated with the latest legislative changes regarding earnings thresholds to avoid such errors.
  
  
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a payroll specialist to further investigate the underlying cause.