How To Fix HRFPM_FTE035 - You are not allowed to change/delete this record; see longtext

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM_FTE - New Position Management

• Message number: 035

• Message text: You are not allowed to change/delete this record; see longtext

What causes this issue?

This record is before the earliest possible event with which changes
can be made. This event was defined in the
Customizing of <ZK>Position Budgeting and Control</> in the IMG activity
<ZK>Maintain Allowed Period for Changes to the Past</>.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM_FTE035 - You are not allowed to change/delete this record; see longtext ?

  The SAP error message HRFPM_FTE035 typically indicates that a user is attempting to change or delete a record in the system for which they do not have the necessary permissions. This error is often encountered in the context of Human Resources (HR) or Personnel Management (PM) modules, particularly when dealing with employee records or related data.
  Cause:
  
  Insufficient Authorizations: The user does not have the required authorization to modify or delete the specific record. This could be due to role-based access controls set up in the SAP system.
  Record Status: The record may be in a status that does not allow changes or deletions (e.g., it could be locked for processing or marked as completed).
  Data Integrity Rules: Certain records may be protected by data integrity rules that prevent changes to ensure consistency and accuracy of the data.
  Custom Logic: There may be custom logic or enhancements in the system that restrict changes to certain records based on specific conditions.
  
  Solution:
  
  Check Authorizations: Verify the user's authorization profile to ensure they have the necessary permissions to change or delete the record. This can be done by checking the user's roles and authorizations in transaction code SU53 or by consulting with the security team.
  Review Record Status: Check the status of the record to see if it is locked or in a state that prevents changes. If it is locked, you may need to unlock it or wait until the processing is complete.
  Consult Long Text: The error message suggests checking the long text for more details. You can do this by navigating to the error message in the SAP system and reading the long text for specific guidance on the issue.
  Contact Support: If the issue persists and you believe you should have access, contact your SAP support team or system administrator for further assistance. They can help diagnose the issue and provide a resolution.
  Review Custom Logic: If there are custom enhancements in place, consult with the development team to understand if there are any restrictions that have been implemented.
  
  Related Information:
  
  Transaction Codes: You may want to use transaction codes like SU53 (Authorization Check) to analyze authorization issues or SE11 (Data Dictionary) to check the structure of the table involved.
  Documentation: Refer to SAP Help documentation for HR and PM modules for more information on authorization concepts and record management.
  User Training: Ensure that users are trained on the processes and permissions related to the records they are working with to minimize errors.
  
  By following these steps, you should be able to identify the cause of the HRFPM_FTE035 error and take appropriate action to resolve it.