How To Fix HRFPM131 - Database error: Duplicate entry (table &1 / object &3 / commt period &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM - Messages Budget Planning & Budget Execution

• Message number: 131

• Message text: Database error: Duplicate entry (table &1 / object &3 / commt period &2)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM131 - Database error: Duplicate entry (table &1 / object &3 / commt period &2) ?

  The SAP error message HRFPM131 indicates a database error related to a duplicate entry in a specific table. This error typically occurs in the context of the SAP Human Resources (HR) module, particularly when dealing with the Personnel Management (PM) functionalities.
  Cause:
  The error message HRFPM131 is triggered when there is an attempt to insert or update a record in the database that would result in a duplicate entry for a unique key constraint. The message provides specific details:
  
  Table &1: The name of the database table where the duplicate entry is being attempted.
  Object &3: The specific object or entity that is causing the issue.
  Comm. period &2: The specific period (e.g., month/year) that is associated with the duplicate entry.
  
  Common causes for this error include:
  
  Data Entry Errors: Manual data entry may have resulted in duplicate records being created.
  Data Migration Issues: During data migration or import processes, duplicate records may have been inadvertently created.
  Concurrent Processing: Multiple users or processes trying to create or update records simultaneously may lead to conflicts.
  Configuration Issues: Incorrect configuration of the system or the data model may lead to unexpected behavior.
  
  Solution:
  To resolve the HRFPM131 error, you can follow these steps:
  
  
  Identify the Duplicate Entry:
  
  Check the specific table mentioned in the error message to identify the duplicate entry. You can use transaction codes like SE11 (Data Dictionary) or SE16 (Data Browser) to view the contents of the table.
  Look for records that match the criteria specified in the error message (object and communication period).
  
  
  
  Remove or Correct Duplicates:
  
  If you find duplicate records, you may need to delete or correct them. Ensure that you have a backup of the data before making any changes.
  If the duplicates are due to data entry errors, correct the entries to ensure they are unique.
  
  
  
  Review Data Migration Processes:
  
  If the error occurred during a data migration process, review the migration scripts or tools used to ensure they are not creating duplicates.
  Implement checks in the migration process to prevent duplicates from being created.
  
  
  
  Check for Concurrent Processing:
  
  If multiple users are trying to create or update records at the same time, consider implementing locking mechanisms or coordinating the processes to avoid conflicts.
  
  
  
  Consult Documentation and Support:
  
  Review SAP documentation for any specific notes or guidelines related to the HRFPM131 error.
  If the issue persists, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: SE11 (Data Dictionary), SE16 (Data Browser), SM21 (System Log), ST22 (Dump Analysis).
  SAP Notes: Check the SAP Support Portal for any relevant notes that may address this specific error.
  Database Constraints: Understanding the unique constraints defined in the database schema for the relevant tables can help in diagnosing the issue.
  
  By following these steps, you should be able to identify and resolve the cause of the HRFPM131 error in your SAP system.