How To Fix HRFORMS663 - An entry with the same key exists already

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFORMS - Messages for HR Form Builder

• Message number: 663

• Message text: An entry with the same key exists already

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRFORMS663 - An entry with the same key exists already ?

  The SAP error message HRFORMS663 ("An entry with the same key exists already") typically occurs in the context of HR forms or infotypes when there is an attempt to create or modify an entry that conflicts with an existing entry in the database. This error is often related to duplicate entries in infotypes or forms that are not allowed by the system's data integrity rules.
  Causes:
  
  Duplicate Entries: The most common cause is that there is already an existing entry in the database with the same key (e.g., employee number, infotype, validity period).
  Incorrect Data Entry: The user may have inadvertently entered the same data multiple times.
  Data Migration Issues: If data was migrated from another system, it may have resulted in duplicate entries.
  Concurrent Processing: If multiple users are trying to create or modify the same record simultaneously, it can lead to conflicts.
  
  Solutions:
  
  
  Check Existing Entries: Before creating or modifying an entry, check the existing records in the relevant infotype or table to ensure that there are no duplicates.
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view existing entries.
  
  
  
  Modify Existing Entry: If a duplicate entry is found, consider modifying the existing entry instead of creating a new one.
  
  
  Delete Duplicate Entries: If duplicates are found and they are not needed, you may delete the unnecessary entries. Be cautious with this approach to avoid data loss.
  
  
  Review Data Migration: If the error is due to data migration, review the migration process to ensure that it correctly handles duplicates.
  
  
  Locking Mechanism: Ensure that proper locking mechanisms are in place to prevent concurrent modifications that could lead to this error.
  
  
  Consult Documentation: Review SAP documentation or notes related to the specific infotype or form you are working with for any additional guidance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others related to HR data management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that the user has the necessary authorizations to create or modify entries in the relevant infotypes.
  System Logs: Review system logs for additional context or related errors that may provide more insight into the issue.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant who can provide more in-depth analysis and assistance.