How To Fix HRESS_UN012 - Attendance dates overlaps with the existing application! Please change

SAP Error Message - Details

• Message type: E = Error

• Message class: HRESS_UN - Messages for NPO specific scenarios

• Message number: 012

• Message text: Attendance dates overlaps with the existing application! Please change

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRESS_UN012 - Attendance dates overlaps with the existing application! Please change ?

  The SAP error message HRESS_UN012 indicates that there is a conflict with attendance dates in the system. This typically occurs when an employee tries to submit a leave request or attendance record that overlaps with an existing application (such as another leave request, absence, or attendance record) already recorded in the system.
  Cause:
  
  Overlapping Dates: The most common cause is that the start and end dates of the new attendance request overlap with those of an existing request.
  Multiple Applications: There may be multiple applications for the same period, which can happen if the employee or manager is not aware of existing requests.
  Incorrect Data Entry: Sometimes, the error can arise from incorrect data entry, where the dates are mistakenly set to overlap.
  
  Solution:
  
  Check Existing Applications: Review the existing attendance records for the employee to identify any overlapping applications. This can usually be done through the employee's leave management or attendance management screen.
  Modify Dates: If there is an overlap, adjust the start and/or end dates of the new application to ensure they do not conflict with existing records.
  Cancel or Modify Existing Requests: If the new request is more important, consider canceling or modifying the existing application that is causing the conflict.
  Consult with HR: If you are unsure about how to proceed, consult with your HR department or system administrator for guidance on how to resolve the conflict.
  
  Related Information:
  
  Transaction Codes: You may need to use specific transaction codes in SAP to view or modify attendance records, such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  User Roles: Ensure that you have the necessary permissions to view and modify attendance records in the SAP system.
  Documentation: Refer to your organization's SAP documentation or user manuals for specific procedures related to attendance and leave management.
  Training: If you frequently encounter this error, consider additional training on the attendance management module in SAP to better understand how to manage leave requests and avoid conflicts.
  
  By following these steps, you should be able to resolve the HRESS_UN012 error and successfully submit your attendance request.