How To Fix HRESS_PTARQ012 - There is &1 other team member absent in the period &2 - &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRESS_PTARQ - Leave Request Applications (ESS WDA)

• Message number: 012

• Message text: There is &1 other team member absent in the period &2 - &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRESS_PTARQ012 - There is &1 other team member absent in the period &2 - &3 ?

  The SAP error message HRESS_PTARQ012 indicates that there is a conflict in the absence management system, specifically that there is another team member who is absent during the specified period. This message typically arises in the context of managing employee absences, such as vacation or sick leave, within the SAP SuccessFactors or SAP HCM (Human Capital Management) modules.
  Cause:
  
  Overlapping Absences: The error occurs when an employee is trying to request an absence (e.g., vacation) during a time when another team member is already marked as absent.
  Team Configuration: The system may be configured to prevent multiple team members from being absent at the same time, especially in critical roles or teams where coverage is necessary.
  Absence Quotas: There may be rules in place regarding how many team members can be absent simultaneously, which could be set by the organization’s policies.
  
  Solution:
  
  Check Team Absences: Review the absence calendar for the team to identify who is absent during the specified period. This can usually be done through the absence management or team calendar functionality in SAP.
  Adjust Absence Request: If possible, adjust the dates of your absence request to avoid overlapping with the other team member's absence.
  Consult with Management: If the absence is necessary, discuss with your manager or HR to see if exceptions can be made or if coverage can be arranged.
  System Configuration: If you believe the configuration is too restrictive, it may be necessary to consult with your SAP administrator or HR department to review the absence management settings and policies.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional context or solutions for this error message.
  Documentation: Review the SAP Help Portal or internal documentation for guidelines on absence management and team configurations.
  User Training: Ensure that users are trained on how to properly submit absence requests and understand the implications of overlapping absences.
  
  By following these steps, you should be able to resolve the error and successfully manage absence requests within your team.