How To Fix HRESS_CLMS_MSG796 - Only &2 of &1 records loaded which meet the selection criteria

SAP Error Message - Details

• Message type: E = Error

• Message class: HRESS_CLMS_MSG - Messages for India PS localization functionalities

• Message number: 796

• Message text: Only &2 of &1 records loaded which meet the selection criteria

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRESS_CLMS_MSG796 - Only &2 of &1 records loaded which meet the selection criteria ?

  The SAP error message HRESS_CLMS_MSG796 indicates that during a data load operation, only a subset of the expected records was loaded based on the specified selection criteria. Specifically, it states that only &2 out of &1 records met the criteria for loading.
  Cause:
  
  Selection Criteria: The selection criteria defined for the data load may be too restrictive, resulting in fewer records being selected than anticipated.
  Data Quality Issues: The source data may have inconsistencies or missing values that prevent certain records from meeting the selection criteria.
  Configuration Issues: There may be configuration settings in the SAP system that limit the records being loaded.
  Authorization Issues: The user executing the load may not have the necessary authorizations to access all the records.
  
  Solution:
  
  Review Selection Criteria: Check the selection criteria used for the data load. Ensure that they are set correctly and are not overly restrictive.
  Data Validation: Validate the source data to ensure that it meets the expected format and contains all necessary information. Look for missing or incorrect values that could affect the selection.
  Adjust Configuration: If applicable, review the configuration settings related to the data load process to ensure they are set up correctly.
  Check Authorizations: Ensure that the user executing the load has the necessary authorizations to access all relevant records.
  Debugging: If the issue persists, consider debugging the data load process to identify any underlying issues that may not be immediately apparent.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may want to check transaction codes related to data loading, such as SE16 (Data Browser) or SE11 (Data Dictionary) to inspect the underlying tables and data.
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error message or provide additional troubleshooting steps.
  Documentation: Review the documentation for the specific module or process you are working with to understand the expected behavior and any known issues.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.