How To Fix HRESS_CLMS_MSG580 - Do not set period frequency as the reimbursement type

SAP Error Message - Details

• Message type: E = Error

• Message class: HRESS_CLMS_MSG - Messages for India PS localization functionalities

• Message number: 580

• Message text: Do not set period frequency as the reimbursement type

What causes this issue?

Period Frequency needn't be set as the reimbursement type is LTC
specific.
Reimbursement Types which are LTC is/are based on quota so frequency is
defaulted to 99.

System Response

Warning. Changes the Period Frequency to 99 and Period Type to Day.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRESS_CLMS_MSG580 - Do not set period frequency as the reimbursement type ?

  The SAP error message HRESS_CLMS_MSG580 typically occurs in the context of the SAP Employee Self-Service (ESS) or Manager Self-Service (MSS) modules, particularly when dealing with travel and expense management. This error indicates that there is a configuration issue related to the reimbursement type and the period frequency settings.
  Cause:
  The error message "Do not set period frequency as the reimbursement type" suggests that the system is configured in such a way that it does not allow the reimbursement type to be set with a period frequency. This could happen due to:
  
  Incorrect Configuration: The reimbursement type may have been incorrectly configured in the system, leading to a conflict with the expected settings.
  Business Rules: The business rules defined in the system may not allow for certain combinations of reimbursement types and frequency settings.
  Data Entry Error: The user may have inadvertently selected an inappropriate reimbursement type or frequency during the entry process.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration:
  
  Review the configuration settings for reimbursement types in the SAP system. Ensure that the reimbursement types are correctly defined and that they do not allow for period frequency settings.
  Navigate to the relevant configuration area in the SAP system (usually under the IMG settings for Travel Management or Payroll) and verify the settings.
  
  
  
  Adjust Data Entry:
  
  If the error is due to user input, ensure that the user selects the correct reimbursement type that is compatible with the intended frequency.
  Provide training or guidelines to users on how to correctly enter reimbursement requests.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files related to travel and expense management for specific guidelines on reimbursement types and their configurations.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the configuration and data entry, consider reaching out to SAP support for further assistance. They may provide insights specific to your system's configuration.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide updates to the system that could resolve the issue.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  Testing: After making any changes, conduct thorough testing to ensure that the error does not reoccur and that the system behaves as expected.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.