How To Fix HREIC_APPL_VP818 - You do not have the authorization to edit activities for employee &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HREIC_APPL_VP - Message class for EIC application (VP)

• Message number: 818

• Message text: You do not have the authorization to edit activities for employee &1

What causes this issue?

The current user is listed as the owner or processor of an activity, but
they no longer have authorization to process activities for this
employee.
This could happen if the employee has been transferred to a new
organization for which the user has no authorization, or if the user has
been transferred to a new position that grants no authorization to
process that employee. Also, it is possible that the structural
authorizations for the user have been changed.

System Response

Th system allows the user to still modify the activity to change the
activity owner or processor to an authorized user.

How to fix this error?

Remove yourself as owner or processor and set the organization and agent
fields to authorized values.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HREIC_APPL_VP818 - You do not have the authorization to edit activities for employee &1 ?

  The SAP error message HREIC_APPL_VP818 indicates that a user does not have the necessary authorization to edit activities for a specific employee in the system. This is a common issue in SAP environments where user roles and authorizations are strictly managed to ensure data security and integrity.
  Cause:
  The error typically arises due to one or more of the following reasons:
  
  Missing Authorizations: The user’s role does not include the necessary authorizations to edit employee activities.
  Role Configuration: The roles assigned to the user may not be configured correctly to allow access to the specific transaction or data.
  Employee Status: The employee's status may restrict certain actions, such as editing activities if the employee is inactive or terminated.
  Organizational Structure: The user may not be assigned to the same organizational unit as the employee, which can restrict access to editing their activities.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization check failed. This will provide insight into what specific authorization is missing.
  Review the user’s roles and authorizations in transaction SU01 (User Maintenance) or PFCG (Role Maintenance).
  
  
  
  Modify Roles:
  
  If the user lacks the necessary authorizations, you may need to modify their roles or create a new role that includes the required authorizations for editing employee activities.
  Ensure that the role includes the necessary authorization objects, such as P_ORGIN (Personnel Administration) and P_PERNR (Personnel Number).
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to change roles or authorizations, contact your SAP security team or administrator to request the required access.
  
  
  
  Check Employee Status:
  
  Verify the status of the employee in question. If the employee is inactive or has been terminated, certain editing capabilities may be restricted.
  
  
  
  Organizational Assignment:
  
  Ensure that the user is assigned to the correct organizational unit that allows them to edit activities for the employee in question.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with relevant authorization objects that control access to employee data, such as:
  
  P_ORGIN: Personnel Administration
  P_PERNR: Personnel Number
  P_TCODE: Transaction Code
  
  
  Transaction Codes:
  
  SU53: Display Authorization Check
  SU01: User Maintenance
  PFCG: Role Maintenance
  
  
  Documentation: Refer to SAP documentation or your organization’s internal guidelines for managing user roles and authorizations.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to grant the necessary access to edit employee activities.