How To Fix HREFIGB067 - Record will not be updated because P45 is already issued

SAP Error Message - Details

• Message type: E = Error

• Message class: HREFIGB - Messages for Electronic-Filing

• Message number: 067

• Message text: Record will not be updated because P45 is already issued

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HREFIGB067 - Record will not be updated because P45 is already issued ?

  The SAP error message HREFIGB067, which states "Record will not be updated because P45 is already issued," typically occurs in the context of payroll processing in the UK, particularly when dealing with employee tax forms like the P45. The P45 is a document issued when an employee leaves a job, detailing their earnings and tax deductions up to the point of leaving.
  Cause:
  The error arises when there is an attempt to update payroll records for an employee who has already been issued a P45. This is a safeguard to prevent changes to payroll data that could affect the accuracy of the P45, which is a legal document.
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check P45 Status: Verify if the P45 has indeed been issued for the employee in question. If it has, you cannot make changes to the payroll records for that period.
  
  
  Correct Data Before P45 Issuance: If you need to make corrections, ensure that they are done before the P45 is issued. This may involve reversing any incorrect payroll runs or adjustments.
  
  
  Reissue P45: If changes are necessary after the P45 has been issued, you may need to cancel the existing P45 and reissue it after making the necessary updates. This process may involve specific steps in your SAP system, so consult your payroll administrator or SAP support for guidance.
  
  
  Consult Payroll Policies: Review your organization's payroll policies and procedures regarding P45 issuance and updates to ensure compliance with legal requirements.
  
  
  SAP Support: If you are unable to resolve the issue through the above steps, consider reaching out to your SAP support team or consulting the SAP Help Portal for further assistance.
  
  
  Related Information:
  
  P45 Document: Understand the significance of the P45 in UK payroll and tax reporting.
  SAP Payroll Configuration: Familiarize yourself with the configuration settings in SAP related to payroll processing and P45 issuance.
  Legal Compliance: Ensure that your payroll practices comply with HM Revenue and Customs (HMRC) regulations regarding employee tax documentation.
  
  By following these steps, you should be able to address the error and ensure that your payroll records are accurate and compliant.