How To Fix HREFIGB052 - Personnel number entered is not a valid personnel number in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: HREFIGB - Messages for Electronic-Filing

• Message number: 052

• Message text: Personnel number entered is not a valid personnel number in the system

What causes this issue?

The personnel number you have entered does not exist in your SAP system.

System Response

The system does not allow you to enter an invalid personnel number.

How to fix this error?

Enter the correct personnel number and SAVE or EXIT using the cancel
icon.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HREFIGB052 - Personnel number entered is not a valid personnel number in the system ?

  The SAP error message HREFIGB052 indicates that the personnel number you have entered is not recognized as a valid personnel number in the system. This can occur for several reasons. Here are some potential causes, solutions, and related information:
  Causes:
  
  Incorrect Personnel Number: The personnel number may have been entered incorrectly, such as typographical errors or incorrect formatting.
  Personnel Number Not Created: The personnel number may not exist in the system, possibly because the employee has not been created or has been deleted.
  Data Synchronization Issues: If your organization uses multiple systems (e.g., HR and payroll systems), there may be synchronization issues leading to discrepancies in personnel numbers.
  Authorization Issues: The user may not have the necessary authorizations to view or access the personnel number.
  Data Migration Issues: If there has been a recent data migration or system upgrade, some personnel numbers may not have been migrated correctly.
  
  Solutions:
  
  Verify the Personnel Number: Double-check the personnel number for any typographical errors. Ensure that you are using the correct format.
  Check Employee Records: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to verify if the personnel number exists in the system.
  Consult HR Team: If you cannot find the personnel number, consult your HR department to confirm whether the employee record exists and is active.
  Check Authorizations: Ensure that you have the necessary authorizations to access the personnel data. If not, contact your system administrator for assistance.
  Review Data Migration: If there has been a recent migration, check with your IT department to ensure that all personnel records were migrated correctly.
  System Logs: Review system logs for any errors or warnings that may provide additional context regarding the issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for personnel actions).
  SAP Notes: Check SAP Notes for any known issues or patches related to personnel number validation.
  User Documentation: Refer to user manuals or documentation specific to your organization’s SAP implementation for additional guidance.
  
  If the issue persists after trying the above solutions, it may be necessary to escalate the matter to your SAP support team or consult with SAP directly for further assistance.