How To Fix HREFIGB053 - Incoming record was changed manually to an error status

SAP Error Message - Details

• Message type: E = Error

• Message class: HREFIGB - Messages for Electronic-Filing

• Message number: 053

• Message text: Incoming record was changed manually to an error status

What causes this issue?

The incoming record was determined by the system to be acceptable for
updating to an infotype however the record should not be updated and
therefore has been set manually to an error status.
The record was &V1&.
&Reason&
The reason given for the manual change was as follows: [&V2& &V3& &V4&]

How to fix this error?

The record can now be set to processed and saved perminently to the
database as an error.
If the record was changed to an error status by mistake then provided
the record has not be set to processed it may be return to status
'Ready for Update' using the undo icon in the update administrator
transaction.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HREFIGB053 - Incoming record was changed manually to an error status ?

  The SAP error message HREFIGB053, which states "Incoming record was changed manually to an error status," typically occurs in the context of data processing or data import scenarios, particularly in HR or payroll-related functions. This error indicates that a record that was supposed to be processed has been manually set to an error status, preventing it from being processed further.
  Causes:
  
  Manual Intervention: Someone manually changed the status of the incoming record to an error state, possibly due to data inconsistencies or validation issues.
  Data Validation Errors: The incoming data may not meet the required validation criteria, leading to a manual intervention to mark it as erroneous.
  System Configuration Issues: There may be configuration settings in the SAP system that are causing records to be flagged as errors.
  Integration Issues: If the data is coming from an external system, there may be issues with the data format or content that lead to errors.
  
  Solutions:
  
  Review the Record: Check the specific record that has been marked as an error. Look for any inconsistencies or missing information that may have led to the error status.
  Correct Data Issues: If the record contains incorrect or incomplete data, correct the issues and attempt to reprocess the record.
  Check Manual Changes: Investigate who changed the record status and why. Understanding the reason for the manual change can help prevent future occurrences.
  System Configuration Review: Review the configuration settings related to data processing in SAP to ensure they are set up correctly.
  Consult Logs: Check system logs or error logs for more detailed information about why the record was flagged as an error.
  Reprocess the Record: After correcting any issues, you may need to reprocess the record through the appropriate transaction or program in SAP.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may need to use specific transaction codes to view or edit the records, such as PA30 (Maintain HR Master Data) or others related to the specific module you are working with.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  User Authorization: Ensure that the user has the necessary authorizations to change record statuses and that there are no restrictions in place that could lead to errors.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who can provide more in-depth analysis and assistance.