How To Fix HREFIGB016 - Form cannot be processed as the effective date is in a previous tax year

SAP Error Message - Details

• Message type: E = Error

• Message class: HREFIGB - Messages for Electronic-Filing

• Message number: 016

• Message text: Form cannot be processed as the effective date is in a previous tax year

What causes this issue?

The incoming form can no longer be processed, as the date on the form
belongs to a previous tax year (for which all payroll periods have been
run).

System Response

The system does not allow this change since the incoming form is not
relevant for the current tax year. The infotype record cannot be updated
for the previous tax year.

How to fix this error?

If the control record for the employee's payroll area has not been
exited in the last payroll period, it is possible to open the control
record for corrections. In this case, the form can be processed back to
the beginning of that payroll period.
In all other circumstances, you should confirm the record as an error.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HREFIGB016 - Form cannot be processed as the effective date is in a previous tax year ?

  The SAP error message HREFIGB016 indicates that a form cannot be processed because the effective date specified is in a previous tax year. This typically occurs in the context of payroll processing, tax reporting, or when submitting forms related to employee compensation and benefits.
  Cause:
  
  Effective Date Issue: The effective date of the form or transaction is set to a date that falls within a prior tax year. SAP has restrictions in place to prevent processing of forms that are not relevant to the current tax year.
  Incorrect Data Entry: The user may have mistakenly entered an incorrect date when filling out the form.
  System Configuration: The system may be configured to restrict processing of certain forms based on the tax year.
  
  Solution:
  
  Check Effective Date: Review the effective date on the form or transaction. Ensure that it is set to a date within the current tax year.
  Update the Date: If the effective date is incorrect, update it to a valid date that falls within the current tax year.
  Consult Payroll/HR Team: If you are unsure about the correct effective date, consult with your payroll or HR team to confirm the appropriate date to use.
  System Configuration Review: If the issue persists, it may be necessary to review the system configuration settings related to tax year processing. This may require assistance from your SAP Basis or technical team.
  Documentation: Ensure that all relevant documentation is in order and that any changes made are properly documented for compliance purposes.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system with notes that may address specific error messages.
  User Guides: Refer to user guides or training materials for the specific SAP module you are using (e.g., SAP HR, SAP Payroll) to understand how to properly enter effective dates and process forms.
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to resolve the HREFIGB016 error and successfully process the form.