How To Fix HREFIGB008 - Employee is inactive on the date of the infotype update

SAP Error Message - Details

• Message type: E = Error

• Message class: HREFIGB - Messages for Electronic-Filing

• Message number: 008

• Message text: Employee is inactive on the date of the infotype update

What causes this issue?

The employee is inactive on the date the form is due to take effect.

System Response

The system rejects this record since a form cannot be issued to an
inactive employee.

How to fix this error?

Investigate whether the master data for the employee is correct.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HREFIGB008 - Employee is inactive on the date of the infotype update ?

  The SAP error message HREFIGB008 indicates that an employee is inactive on the date when an infotype update is being attempted. This typically occurs when you are trying to make changes to an employee's data (such as personal information, organizational assignment, etc.) in the system, but the employee's status is set to inactive for the specified date.
  Cause:
  
  Employee Status: The employee may have been terminated, retired, or otherwise marked as inactive in the system.
  Date of Update: The date you are trying to update the infotype may fall within a period when the employee is not active (e.g., after their termination date).
  Infotype Validity: The infotype you are trying to update may have specific validity periods that do not align with the employee's active status.
  
  Solution:
  
  Check Employee Status: Verify the employee's status in the system. You can do this by checking the employee's master data (PA30 transaction) to see if they are marked as inactive.
  Adjust the Date: If the infotype update is necessary, ensure that you are using a date when the employee was active. You may need to change the date of the update to a time when the employee was still employed.
  Reactivate Employee: If the update is critical and the employee needs to be reactivated, you may need to change their status back to active. This should be done with caution and in accordance with your organization's policies.
  Consult with HR: If you are unsure about the employee's status or the implications of changing it, consult with your HR department or system administrator for guidance.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of information about employees. Each infotype has validity periods and can be linked to the employee's status.
  Transaction Codes: Common transaction codes related to employee data management include:
  
  PA30: Maintain HR Master Data
  PA40: Personnel Actions
  PA20: Display HR Master Data
  
  
  Authorization: Ensure that you have the necessary authorizations to make changes to employee data in the SAP system.
  
  By following these steps, you should be able to resolve the error and successfully update the infotype for the employee in question.