How To Fix HREFIGB005 - Record with a date in the future already exists for this infotype

SAP Error Message - Details

• Message type: E = Error

• Message class: HREFIGB - Messages for Electronic-Filing

• Message number: 005

• Message text: Record with a date in the future already exists for this infotype

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HREFIGB005 - Record with a date in the future already exists for this infotype ?

  The SAP error message HREFIGB005 indicates that there is an attempt to create or modify a record in an infotype (such as employee data) with a date that is in the future, but a record already exists for that infotype with a future date. This is a common issue in SAP HR (Human Resources) modules, particularly when dealing with personnel actions or infotype records.
  Cause:
  
  Existing Future Record: The primary cause of this error is that there is already a record in the infotype for the same employee with a date that is later than the date you are trying to enter.
  Incorrect Date Entry: The user may have mistakenly entered a future date that overlaps with an existing record.
  System Configuration: The system may be configured to prevent overlapping records for certain infotypes, which is a common practice to maintain data integrity.
  
  Solution:
  
  
  Check Existing Records: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the existing records for the employee in the relevant infotype.
  Look for any records that have a start date in the future.
  
  
  
  Adjust Dates:
  
  If you find an existing record with a future date, you may need to adjust the date of the new record you are trying to create or modify to ensure it does not conflict with the existing record.
  Alternatively, if the existing record is no longer needed, you may consider deleting or changing it, provided you have the necessary authorizations and it complies with your organization's data management policies.
  
  
  
  Consult with HR or IT:
  
  If you are unsure about which records to modify or delete, consult with your HR department or IT support team to ensure that you are making the correct changes without affecting other processes.
  
  
  
  Review Configuration:
  
  If this issue occurs frequently, it may be worth reviewing the configuration of the infotype to see if the settings align with your organization's needs. This may involve working with an SAP HR consultant or administrator.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of employee-related information (e.g., personal data, organizational assignment, payroll data).
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for personnel actions) to manage HR data effectively.
  Data Integrity: Maintaining data integrity is crucial in HR systems, and SAP has built-in checks to prevent overlapping records, which is why this error occurs.
  
  By following these steps, you should be able to resolve the HREFIGB005 error and successfully manage the infotype records in SAP.