How To Fix HREFIGB004 - Infotype record already exists on the issued start date &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HREFIGB - Messages for Electronic-Filing

• Message number: 004

• Message text: Infotype record already exists on the issued start date &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HREFIGB004 - Infotype record already exists on the issued start date &1 ?

  The SAP error message HREFIGB004 indicates that there is an attempt to create or modify an infotype record in the system, but a record already exists for the specified start date. This typically occurs in the context of Human Resources (HR) data management, where infotypes are used to store various types of employee-related information.
  Cause:
  The error is caused by the following scenarios:
  
  
  Duplicate Entry: An infotype record already exists for the employee on the specified start date. This could happen if:
  
  The record was created previously and is still valid.
  There was an attempt to create a new record with the same start date without properly ending the existing record.
  
  
  
  Incorrect Date: The date being used for the new record might be incorrect or not aligned with the existing records.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the existing infotype records for the employee in question.
  Look for the infotype and verify if there is already a record with the same start date.
  
  
  
  Adjust Dates:
  
  If you need to create a new record, ensure that the start date is different from the existing record. You may need to adjust the start date of the new record to a date after the existing record's end date.
  
  
  
  End Existing Record:
  
  If the existing record is no longer valid, you may need to end it by entering an end date. This can be done in the same transaction (PA30) by selecting the record and providing an end date.
  
  
  
  Consult Documentation:
  
  Review the documentation or guidelines for the specific infotype you are working with to ensure you are following the correct procedures for data entry.
  
  
  
  Check for Authorizations:
  
  Ensure that you have the necessary authorizations to modify or create records in the HR module.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of information about employees, such as personal data, organizational assignment, and payroll data.
  Transaction Codes: Familiarize yourself with relevant transaction codes for HR data management, such as PA20, PA30, PA40 (for actions), and others.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message, as there may be patches or updates that address specific scenarios.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP HR module administrator or technical support for further assistance.