How To Fix HRDSYS002 - Documentation already created (Changes are possible)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRDSYS - Messages for HR documentation system

• Message number: 002

• Message text: Documentation already created (Changes are possible)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRDSYS002 - Documentation already created (Changes are possible) ?

  The SAP error message HRDSYS002, which states "Documentation already created (Changes are possible)," typically occurs in the context of the SAP Human Resources (HR) module, particularly when dealing with employee documentation or records. This message indicates that documentation for a specific employee or object has already been created, but changes can still be made to that documentation.
  Cause:
  
  Existing Documentation: The error arises when you attempt to create new documentation for an employee or object that already has existing documentation.
  Change Permissions: The system allows changes to existing documentation, but it may be configured to prevent the creation of duplicate entries.
  Data Entry Error: It may also occur if there is a misunderstanding in the data entry process, where the user believes they are creating new documentation when they are actually trying to modify existing records.
  
  Solution:
  
  Review Existing Documentation: Check the existing documentation for the employee or object in question. You can do this by navigating to the relevant HR infotype or documentation area in SAP.
  Modify Existing Records: If changes are needed, instead of creating new documentation, modify the existing records. This can usually be done by selecting the existing documentation and making the necessary changes.
  Delete and Recreate (if necessary): If the existing documentation is incorrect and needs to be replaced, you may need to delete the existing entry (if allowed) and then create a new one. Ensure you have the necessary permissions to perform this action.
  Consult with HR Admin: If you are unsure about how to proceed or if you do not have the necessary permissions, consult with your HR administrator or SAP support team for guidance.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, there may be known issues or fixes provided by SAP.
  User Permissions: Ensure that you have the appropriate permissions to create or modify documentation in the HR module.
  Training and Documentation: Familiarize yourself with the HR module's documentation processes through training materials or SAP documentation to avoid similar issues in the future.
  
  If the problem persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.