How To Fix HRCALFIREPORTING257 - No record stored for infotype 2006 Absence Quota

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALFIREPORTING - Messages for Finnish payroll reporting

• Message number: 257

• Message text: No record stored for infotype 2006 Absence Quota

What causes this issue?

The system could not find an appropriate record for IT2006 Absence
Quota for the employee in question.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please check the employee's master data and, if necessary, create the
missing Absence Quota type records.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALFIREPORTING257 - No record stored for infotype 2006 Absence Quota ?

  The SAP error message HRCALFIREPORTING257 indicates that there is no record stored for infotype 2006 (Absence Quota) for the employee in question. This infotype is used to manage absence quotas, such as vacation days or sick leave, and is essential for various HR reporting and payroll processes.
  Cause:
  
  Missing Infotype Record: The most common cause of this error is that the employee does not have any records in infotype 2006. This could happen if the employee has not been assigned any absence quotas.
  Incorrect Personnel Number: The error may also occur if the personnel number used in the report is incorrect or does not exist in the system.
  Data Not Updated: If the absence quotas have not been updated or maintained properly, it can lead to this error.
  Time Evaluation Issues: If time evaluation has not been run or has errors, it may not generate the necessary records for infotype 2006.
  
  Solution:
  
  
  Check Infotype 2006: Go to the employee's master data and check if there are any records for infotype 2006. You can do this using transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  
  If there are no records, you may need to create them using transaction code PA30.
  
  
  
  Create Absence Quota: If the employee does not have any absence quotas, you can create them by:
  
  Navigating to infotype 2006 in the employee's master data.
  Entering the necessary details such as quota type, validity period, and amount.
  
  
  
  Verify Personnel Number: Ensure that the personnel number you are using in the report is correct and corresponds to an active employee in the system.
  
  
  Run Time Evaluation: If the absence quotas should have been generated automatically, ensure that the time evaluation has been run successfully. You can check this in the time management module.
  
  
  Consult HR Administrator: If you are unsure about how to proceed or if you do not have the necessary permissions, consult your HR administrator or SAP support team for assistance.
  
  
  Related Information:
  
  Infotype 2006: This infotype is part of the SAP HR module and is used to manage absence quotas. It is crucial for tracking employee leave entitlements.
  Time Management: Understanding how time management works in SAP can help in troubleshooting issues related to absence quotas and time evaluation.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that may provide additional context or solutions.
  
  By following these steps, you should be able to resolve the error message HRCALFIREPORTING257 and ensure that the absence quota records are correctly maintained for the employee.