How To Fix HRCALCOREPORT012 - Undefined employee group &1 and employee subgroup &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALCOREPORT - Messages for payroll reports (CO)

• Message number: 012

• Message text: Undefined employee group &1 and employee subgroup &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALCOREPORT012 - Undefined employee group &1 and employee subgroup &2 ?

  The SAP error message HRCALCOREPORT012 indicates that there is an issue with the employee group and employee subgroup specified in the payroll or reporting process. This error typically arises when the system cannot find a valid combination of employee group and employee subgroup in the configuration.
  Cause:
  
  Invalid Configuration: The employee group and subgroup specified in the payroll or report do not exist in the system.
  Data Entry Error: There may be a typo or incorrect entry in the employee group or subgroup fields.
  Missing Master Data: The employee master data may not be correctly maintained, leading to missing or incorrect group/subgroup assignments.
  Customizations: If there are custom developments or modifications in the payroll process, they may not be aligned with the standard configurations.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the configuration settings in SAP (Transaction code: SPRO).
  Navigate to Personnel Management > Personnel Administration > Employee Groups and Employee Subgroups.
  Verify that the employee group and subgroup combinations are correctly defined.
  
  
  
  Verify Employee Master Data:
  
  Use transaction code PA20 or PA30 to check the employee master data.
  Ensure that the employee is assigned to a valid employee group and subgroup.
  
  
  
  Correct Data Entry:
  
  Review the input data for any typos or incorrect values.
  Ensure that the employee group and subgroup are entered correctly in the payroll or report selection screen.
  
  
  
  Consult Documentation:
  
  If there are custom developments, consult the documentation or the developer to ensure that the custom logic is correctly implemented.
  
  
  
  Testing:
  
  After making corrections, run the payroll or report again to see if the error persists.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  SPRO: Customizing Implementation Guide
  
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional guidance.
  User Roles: Ensure that the user has the necessary authorizations to access and modify employee master data and configuration settings.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP community forums for further assistance.