How To Fix HRCALARREPORTING165 - &1 withheld in this period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALARREPORTING - Messages for payroll reports

• Message number: 165

• Message text: &1 withheld in this period

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALARREPORTING165 - &1 withheld in this period ?

  The SAP error message HRCALARREPORTING165 typically indicates that there is an issue with the reporting of employee data, specifically related to the withholding of certain amounts (like taxes or contributions) during a specific period. This error can arise in various contexts, such as payroll processing or reporting.
  Cause:
  
  Incorrect Configuration: The withholding settings for the employee may not be correctly configured in the system.
  Data Entry Errors: There may be incorrect or missing data in the employee's master data or payroll results.
  Period Lock: The payroll period may be locked, preventing any changes or updates to the withholding amounts.
  Legal Changes: Changes in tax laws or regulations that have not been updated in the system can also lead to this error.
  Missing Authorizations: The user may not have the necessary permissions to view or modify the withholding data.
  
  Solution:
  
  Check Configuration: Review the configuration settings for the withholding types in the payroll module. Ensure that they are set up correctly for the relevant employee groups.
  Review Employee Data: Verify the employee's master data and payroll results for any discrepancies or missing information. Correct any errors found.
  Unlock Period: If the payroll period is locked, consult with your payroll administrator to unlock it if necessary, or ensure that the required changes are made in an open period.
  Update Legal Changes: Ensure that any recent legal changes affecting withholding have been implemented in the system. This may involve updating tax tables or other relevant configurations.
  Check Authorizations: Ensure that the user has the necessary permissions to access and modify the relevant data.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific notes related to this error message. SAP frequently releases notes that address known issues and provide solutions.
  Documentation: Review the SAP documentation for payroll processing and reporting to ensure compliance with the latest requirements.
  Testing: After making changes, conduct thorough testing to ensure that the issue is resolved and that the withholding amounts are calculated correctly.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HR and payroll.