How To Fix HRCALARREPORTING028 - Employee left &1 ; their final settlement was &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALARREPORTING - Messages for payroll reports

• Message number: 028

• Message text: Employee left &1 ; their final settlement was &2

What causes this issue?

Before executing this report, the employee has left and their final
credit settlement has already been calculated.

System Response

This report cannot be executed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALARREPORTING028 - Employee left &1 ; their final settlement was &2 ?

  The SAP error message HRCALARREPORTING028 typically indicates that an employee has left the organization, and their final settlement has been processed. This message is often encountered in the context of payroll processing or reporting in SAP Human Capital Management (HCM).
  Cause:
  
  Employee Status: The employee in question has been marked as "left" in the system, which means they are no longer active in the organization.
  Final Settlement Processed: The final settlement for the employee has been completed, which usually includes the calculation of any outstanding payments, deductions, or benefits.
  Reporting Context: This error may arise when trying to generate reports or perform actions that are not applicable to employees who have already left the organization.
  
  Solution:
  
  Check Employee Status: Verify the employee's status in the system. If they are indeed marked as "left," ensure that any necessary follow-up actions have been completed.
  Review Final Settlement: Confirm that the final settlement has been processed correctly. If there are discrepancies, you may need to adjust the settlement or reprocess it.
  Adjust Reporting Parameters: If you are trying to generate a report that includes this employee, consider adjusting the parameters to exclude employees who have left the organization.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for handling employee terminations and final settlements to ensure compliance with procedures.
  Contact Support: If the issue persists or if you believe it is an error, consider reaching out to your SAP support team or consulting with an SAP HCM expert for further assistance.
  
  Related Information:
  
  SAP HCM Module: This error is related to the Human Capital Management module in SAP, which deals with employee data, payroll, and reporting.
  Employee Lifecycle Management: Understanding the employee lifecycle, including hiring, managing, and terminating employees, is crucial for effective HR management in SAP.
  Final Settlement Process: Familiarize yourself with the final settlement process in SAP, including how to handle outstanding payments and benefits for departing employees.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the error message HRCALARREPORTING028 effectively.