How To Fix HRCALARREPORTING027 - Employee incorporated &1, after end of the fiscal period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALARREPORTING - Messages for payroll reports

• Message number: 027

• Message text: Employee incorporated &1, after end of the fiscal period

What causes this issue?

You have selected this employee for the execution of the report but you
do not possess data for the chosen fiscal period because the employee
returned to work after this period.

System Response

The report cannot execute the final Income Tax settlement for this
employee.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALARREPORTING027 - Employee incorporated &1, after end of the fiscal period ?

  The SAP error message HRCALARREPORTING027 typically indicates that there is an issue with processing employee data after the end of a fiscal period. This error often arises in the context of payroll or time management when trying to perform actions that are restricted due to the closure of the fiscal period.
  Cause:
  The error message is triggered when an attempt is made to incorporate or process an employee's data (such as payroll or time evaluation) after the fiscal period has been closed. This is a safeguard to prevent changes to data that could affect financial reporting and compliance.
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Fiscal Period Status: Verify the status of the fiscal period in question. If it is indeed closed, you will need to determine if any adjustments or corrections are necessary.
  
  
  Open the Fiscal Period: If adjustments are required, you may need to temporarily reopen the fiscal period. This can typically be done by a user with the appropriate authorization in the SAP system. However, this should be done with caution and in accordance with your organization's policies.
  
  
  Process Data Before Closing: Ensure that all necessary employee data is processed before the fiscal period is closed in the future. This includes payroll runs, time evaluations, and any other relevant processes.
  
  
  Consult with Finance/HR: If you are unsure about the implications of reopening a fiscal period or if you need to make adjustments, consult with your finance or HR department. They can provide guidance on the appropriate steps to take.
  
  
  Review Configuration: Check the configuration settings in SAP related to payroll and fiscal periods. Ensure that they align with your organization's operational procedures.
  
  
  Use Transaction Codes: You may need to use specific transaction codes (like PA30 for employee master data) to review or adjust employee records.
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed information on fiscal period closing and payroll processing.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Authorizations: Ensure that you have the necessary authorizations to perform actions related to fiscal periods and employee data.
  
  Conclusion:
  The HRCALARREPORTING027 error is a protective measure to maintain data integrity after the fiscal period has closed. Addressing it involves careful consideration of your organization's policies and procedures regarding payroll and fiscal management. Always ensure that any changes made are compliant with financial regulations and internal controls.