How To Fix HRBENUS_ACA115 - Last known address for employee &1 has an end date in the past.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBENUS_ACA - Affordable Care Act System Messages

• Message number: 115

• Message text: Last known address for employee &1 has an end date in the past.

- Change the end date in the <LS>Addresses</> (0006) infotype;

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Note: If the address printed with the end date in the past is correct,
you are not required to make any changes in the feature.
By default, the system reads the subtype '1' - <LS>Permanent residence
</>. If not found, then it searches for subtype '2' - <LS>Temporary
Residence</>. If you define any subtype, the system will instead look
for the subtypes you defined first. If the employee does not have these
subtypes, then it uses the defaults - '1' and '2'.

Procedure for System Administrators

- Define more than one subtype in the ADDRS feature.
feature.
- Change the order how the feature reads the subtypes in the ADDRS
considered when printing Form 1095-C, as follows:
You can make some settings to define the address which should be

How to fix this error?

priority in the ADDRS feature.
the same end date, the system will choose the subtype with the highest
subtypes specified in ADDRS feature. If multiple entries are found with
use the latest known address for that employee considering only the
priority in ADDRS will be chosen. If none is found, then the system will
date. If more than one is found, then the subtype with the highest
the system will use, then look for one that is valid in the current
for the Forms 1095-C and 1095-B and their priority. From those subtypes,
The <ZH>ADDRS</> feature informs the system which subtypes can be used

System Response

configuration done in this feature.
1095-C was defined in the <ZH>ADDRS </>feature according to the
infotype with an end date in the past. The address printed in Form
You have specified your latest address in the <LS>Addresses</> (0006)
past.
The address used in Form 1095-C for employee &v1& has an end date in the

What causes this issue?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBENUS_ACA115 - Last known address for employee &1 has an end date in the past. ?

  The SAP error message HRBENUS_ACA115 indicates that there is an issue with the last known address for an employee in the context of the Affordable Care Act (ACA) reporting. Specifically, the error states that the last known address for the employee has an end date that is in the past, which can prevent the system from processing the employee's information correctly for ACA compliance.
  Cause:
  
  End Date in the Past: The employee's last known address record has an end date that is earlier than the current date. This means that the system considers the address as no longer valid for reporting purposes.
  Data Entry Errors: There may have been an error during data entry, leading to an incorrect end date being set for the address.
  Address Updates: The employee may have moved, and the address was not updated correctly in the system.
  
  Solution:
  
  
  Update the Employee's Address:
  
  Navigate to the employee's address records in the SAP system.
  Check the last known address entry and verify the end date.
  If the end date is incorrect, update it to reflect the current date or a future date as appropriate.
  If the employee has a new address, enter the new address and ensure that the end date for the previous address is set correctly.
  
  
  
  Review Address Records:
  
  Ensure that all address records for the employee are complete and accurate.
  If there are multiple addresses, ensure that the correct one is marked as the last known address.
  
  
  
  Consult with HR or Payroll:
  
  If you are unsure about how to update the address or if there are complications, consult with your HR or payroll department for assistance.
  
  
  
  Run Reports:
  
  After making the necessary updates, run the ACA reporting process again to ensure that the error is resolved.
  
  
  
  Related Information:
  
  SAP HR Module: This error is related to the Human Resources module in SAP, specifically dealing with employee data management and compliance with ACA regulations.
  ACA Compliance: The Affordable Care Act requires employers to report certain information about their employees, including their last known addresses, to ensure compliance with health coverage mandates.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for managing employee data, such as PA30 (Maintain HR Master Data) and PA20 (Display HR Master Data).
  
  By addressing the underlying issue with the employee's address record, you should be able to resolve the HRBENUS_ACA115 error and proceed with the necessary reporting.