How To Fix HRBENUS_ACA111 - Employee record has status Open. Please, run Collect Data for ALEs report

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBENUS_ACA - Affordable Care Act System Messages

• Message number: 111

• Message text: Employee record has status Open. Please, run Collect Data for ALEs report

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRBENUS_ACA111 - Employee record has status Open. Please, run Collect Data for ALEs report ?

  The SAP error message HRBENUS_ACA111 indicates that there is an issue with the employee record status in the context of the Affordable Care Act (ACA) reporting. Specifically, the message states that the employee record has a status of "Open," which means that the system is unable to process the data for that employee until the record is closed or finalized.
  Cause:
  The primary cause of this error is that the employee's record is still in an "Open" status, which typically means that there are pending actions or data that need to be finalized before the system can proceed with the ACA reporting. This can occur due to various reasons, such as:
  
  Incomplete Data: The employee's record may have missing or incomplete information that needs to be addressed.
  Pending Actions: There may be pending actions related to the employee's status, such as changes in employment, benefits, or other HR-related updates.
  System Configuration: There may be issues with the configuration of the ALE (Application Link Enabling) settings in the SAP system.
  
  Solution:
  To resolve the HRBENUS_ACA111 error, you can follow these steps:
  
  
  Check Employee Record: Review the employee's record in the SAP system to ensure that all necessary data is complete and accurate. Look for any fields that may be incomplete or require updates.
  
  
  Close Open Records: If there are any open actions or records related to the employee, ensure that they are finalized or closed. This may involve completing any pending HR processes.
  
  
  Run Collect Data for ALEs Report: The error message suggests running the "Collect Data for ALEs" report. This report is designed to gather and process the necessary data for ACA reporting. You can run this report by navigating to the appropriate transaction code (usually through the SAP Easy Access menu) and following the prompts to collect the data.
  
  
  Check Configuration: If the issue persists, review the ALE configuration settings in your SAP system to ensure that they are set up correctly. This may involve consulting with your SAP Basis or technical team.
  
  
  Consult Documentation: Refer to SAP documentation or support notes related to ACA reporting and the specific error message for additional guidance.
  
  
  Contact SAP Support: If you are unable to resolve the issue after following the above steps, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and SARA (Archive Administration) for managing employee records.
  SAP Notes: Check for any SAP Notes related to ACA reporting and the HRBENUS_ACA111 error for updates or patches that may address the issue.
  User Roles: Ensure that you have the appropriate user roles and permissions to access and modify employee records and run reports.
  
  By following these steps, you should be able to address the HRBENUS_ACA111 error and successfully process the employee's ACA reporting data.