How To Fix HRBENUS_ACA052 - Employees of Replacement not consistent with the Original

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBENUS_ACA - Affordable Care Act System Messages

• Message number: 052

• Message text: Employees of Replacement not consistent with the Original

What causes this issue?

Replacement employees not consistent with Original execution.

System Response

The system validates if the number of employees in the Replacement is
the same as in the Original execution.

How to fix this error?

To make sure all employees are in the Replacement file, you should run
the <LS>Collect Data for Employees</> (HRBENUS_ACA_PERSON) report by
informing the rejected Receipt ID and Record ID or Submission ID. This
way the system will collect all the necessary employees correctly.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Example
Run ID 1 with 17 employees (Original):
Receipt ID 1 with 10 employees: Rejected
Receipt ID 2 with 7 employees: Rejected
Run ID 2 (Replacement):
If replacing only employees of Receipt ID 1: should have 10 employees
If replacing only employees of Receipt ID 2: should have 7 employees
If replacing employees of Receipt ID 1 and 2: should have 17 employees

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBENUS_ACA052 - Employees of Replacement not consistent with the Original ?

  The SAP error message HRBENUS_ACA052, which states "Employees of Replacement not consistent with the Original," typically occurs in the context of the Affordable Care Act (ACA) reporting in the SAP Human Capital Management (HCM) module. This error indicates that there is a mismatch between the employee records for a replacement employee and the original employee record.
  Cause:
  The error can arise due to several reasons, including:
  
  Inconsistent Employee Data: The replacement employee's data (such as name, SSN, or other identifying information) does not match the original employee's data.
  Incorrect ACA Configuration: There may be issues with how the ACA reporting is configured in the system.
  Data Entry Errors: Manual data entry errors can lead to discrepancies between the original and replacement employee records.
  Employee Status Changes: Changes in employment status (e.g., from active to terminated) that are not properly reflected in the system can cause inconsistencies.
  
  Solution:
  To resolve the HRBENUS_ACA052 error, you can take the following steps:
  
  
  Verify Employee Records: Check the records of both the original and replacement employees to ensure that all relevant data (such as name, SSN, and employment dates) is consistent and accurate.
  
  
  Review ACA Configuration: Ensure that the ACA reporting configuration in your SAP system is set up correctly. This includes checking the settings for employee classifications and reporting requirements.
  
  
  Correct Data Entry Errors: If you find any discrepancies in the employee data, correct them in the system. This may involve updating the replacement employee's record to match the original employee's information.
  
  
  Check Employment Status: Ensure that the employment status of both employees is correctly reflected in the system. If the original employee has been terminated, ensure that the replacement employee's record is set up correctly to reflect their employment status.
  
  
  Run Reports: Use the relevant SAP reports to identify any other potential inconsistencies in employee records that may not be directly related to the replacement.
  
  
  Consult Documentation: Refer to SAP documentation or support resources for specific guidance on handling ACA-related errors.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  ACA Reporting: Familiarize yourself with the requirements for ACA reporting, as understanding these can help in identifying potential issues in employee records.
  User Forums: Engage with SAP user communities or forums where similar issues may have been discussed, as other users may have encountered and resolved the same error.
  
  By following these steps, you should be able to identify and resolve the cause of the HRBENUS_ACA052 error in your SAP system.