How To Fix HRBASSI021 - Changes are not allowed due to payroll (check control record)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBASSI -

• Message number: 021

• Message text: Changes are not allowed due to payroll (check control record)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRBASSI021 - Changes are not allowed due to payroll (check control record) ?

  The SAP error message HRBASSI021 indicates that changes to certain employee data are not allowed because the payroll process has already been executed for the specified period. This is a common issue in SAP HR (Human Resources) when trying to make changes to employee records that are locked due to payroll processing.
  Cause:
  
  Payroll Processing: The primary cause of this error is that payroll has been run for the period in question. Once payroll is processed, certain data fields become locked to prevent inconsistencies in payroll results.
  Control Record Settings: The control record for payroll may be set to prevent changes during certain periods, especially if the payroll has been finalized or closed.
  Data Locking: SAP locks certain employee data to ensure that the payroll calculations are accurate and consistent.
  
  Solution:
  
  Check Payroll Status: Verify if payroll has indeed been processed for the period you are trying to change. You can do this by checking the payroll results for the employee.
  Unlock the Period: If changes are necessary, you may need to unlock the payroll period. This typically involves:
  
  Reversing Payroll: If feasible, you can reverse the payroll for that period. This will allow you to make the necessary changes. However, this should be done with caution and typically requires authorization.
  Adjusting Control Record: If you have the necessary permissions, you can adjust the control record settings to allow changes. This is usually done in transaction code PA03 (Maintain Payroll Control Record).
  
  
  Consult with Payroll Administrator: If you are not authorized to make these changes, consult with your payroll administrator or HR personnel who can assist in resolving the issue.
  Use Infotype Maintenance: If the changes are related to specific infotypes, ensure you are using the correct infotype and that it is not locked for changes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  PA03: Maintain Payroll Control Record
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  PC00_MXX_CALC: Payroll processing
  
  
  Documentation: Review SAP documentation or help files related to payroll processing and infotype management for more detailed guidance.
  Testing in Development: If you are unsure about the changes, consider testing in a development or sandbox environment before applying changes in production.
  
  Important Note:
  Always ensure that any changes made to payroll data are compliant with your organization's policies and procedures, and that you have the necessary approvals before proceeding with any adjustments.