How To Fix HRASR00_SA_PUBLIC036 - Employee &1 is not in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: HRASR00_SA_PUBLIC -

• Message number: 036

• Message text: Employee &1 is not in the system

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRASR00_SA_PUBLIC036 - Employee &1 is not in the system ?

  The SAP error message HRASR00_SA_PUBLIC036 indicates that the employee specified (denoted by &1) is not found in the system. This error typically occurs in the context of HR (Human Resources) processes, such as when trying to access employee data or perform actions related to an employee who is not recognized by the system.
  Causes:
  
  Incorrect Employee ID: The employee ID entered may be incorrect or misspelled.
  Employee Not Created: The employee record may not have been created in the system.
  Employee Inactive: The employee may have been terminated or marked as inactive, making them unavailable for certain processes.
  Data Synchronization Issues: If the system is integrated with other systems (like a payroll or time management system), there may be synchronization issues leading to the employee not being recognized.
  Authorization Issues: The user may not have the necessary authorizations to view or access the employee's data.
  
  Solutions:
  
  Verify Employee ID: Double-check the employee ID for any typos or errors. Ensure that you are using the correct format.
  Check Employee Status: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if the employee exists and is active.
  Create Employee Record: If the employee does not exist, you may need to create a new employee record using transaction PA40 (Personnel Actions) or PA30.
  Review Integration Settings: If the system is integrated with other applications, ensure that data synchronization is functioning correctly and that the employee data is being transferred properly.
  Check Authorizations: Ensure that the user has the necessary permissions to access the employee's data. This may involve checking roles and authorizations in the system.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 for managing employee data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP HR documentation for guidelines on employee data management and troubleshooting common errors.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement the appropriate solution.