How To Fix HRASR00_PROCESS206 - Workflow notification: No users to be excluded found

SAP Error Message - Details

• Message type: E = Error

• Message class: HRASR00_PROCESS -

• Message number: 206

• Message text: Workflow notification: No users to be excluded found

What causes this issue?

No associated users were found for the Organizational Management objects
defined in the table T5ASRSWNEXOBJ. This table uses Organizational
Management objects to define users who are not to receive any
notifications through the Enhanced Messages for SAP Business Workflow.

System Response

The derived users are saved in a separate database table T5ASRSWNEXUSER.
You can view the contents of this table with the maintanence view
V_T5ASRSWNEXUSER using the transaction SM30.
The entries in this table are deleted.

How to fix this error?

Check the contents of the table T5ASRSWNEXOBJ. You can view or maintain
the contents of this table with the maintenance view V_T5ASRSWNEXOBJ
using the transaction SM30.
Check whether the table contains any entries.
Check whether users are associated for the specified Organizational
Management objects.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRASR00_PROCESS206 - Workflow notification: No users to be excluded found ?

  The SAP error message "HRASR00_PROCESS206 Workflow notification: No users to be excluded found" typically occurs in the context of SAP HR (Human Resources) workflows, particularly when dealing with the approval processes or notifications related to HR actions. This error indicates that the system is unable to find any users that should be excluded from the workflow notification.
  Cause:
  
  Configuration Issues: The workflow may be configured incorrectly, leading to the system not identifying any users to exclude.
  Missing User Assignments: There may be no users assigned to the roles or organizational units that are supposed to be excluded from the workflow.
  Incorrect Workflow Definition: The workflow definition might not have the correct conditions or logic to identify users for exclusion.
  Authorization Issues: Users may not have the necessary authorizations to be included in the workflow, leading to them being excluded.
  
  Solution:
  
  
  Check Workflow Configuration:
  
  Review the workflow configuration in transaction code SWDD (Workflow Builder) to ensure that the exclusion criteria are set up correctly.
  Verify that the conditions for excluding users are properly defined.
  
  
  
  Verify User Assignments:
  
  Check the user assignments in the relevant organizational units or roles. Ensure that users who should be excluded are correctly assigned.
  Use transaction PPOME or PPOSE to check the organizational structure and user assignments.
  
  
  
  Review Workflow Definition:
  
  Ensure that the workflow definition includes the correct logic for identifying users to be excluded. This may involve checking the decision points and conditions in the workflow.
  
  
  
  Check Authorizations:
  
  Ensure that the users have the necessary authorizations to participate in the workflow. Use transaction SU53 to analyze authorization issues if needed.
  
  
  
  Testing:
  
  After making changes, test the workflow to ensure that it behaves as expected and that users are correctly excluded.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWI1: Work Item Selection
  PFCG: Role Maintenance (to check user roles and authorizations)
  
  
  
  Documentation: Refer to SAP Help documentation for workflows in HR to understand the configuration and setup better.
  
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional guidance.
  
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or HR functional team for further investigation or to reach out to SAP support for assistance.