How To Fix HRASR00_DT_PROC_DATA040 - Validity period no longer exists; tool was closed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRASR00_DT_PROC_DATA - Message of Data Class for Processes

• Message number: 040

• Message text: Validity period no longer exists; tool was closed

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRASR00_DT_PROC_DATA040 - Validity period no longer exists; tool was closed ?

  The SAP error message HRASR00_DT_PROC_DATA040 indicates that the validity period for a specific data record has expired, and as a result, the tool or process you are trying to access or use has been closed. This error typically occurs in the context of SAP HR (Human Resources) applications, particularly when dealing with data related to employee records, such as infotypes or other HR-related data.
  Cause:
  
  Expired Validity Period: The most common cause of this error is that the validity period for the data you are trying to access has ended. In SAP HR, many data records have a defined validity period, and if you attempt to access or modify data outside of this period, you will encounter this error.
  Data Locking: The data might be locked due to another process or user accessing it, which can also lead to this error.
  Incorrect Date Settings: The system date or the date settings in your session might not align with the validity period of the data.
  
  Solution:
  
  Check Validity Dates: Review the validity dates of the data record you are trying to access. Ensure that you are working within the valid date range. If the data is indeed expired, you may need to create a new record with the correct validity period.
  Adjust Dates: If you have the necessary permissions, you can adjust the validity dates of the existing record to include the current date or the date you need to work with.
  Data Locking: If the data is locked, check with your system administrator or the user who might be accessing the data to resolve any locking issues.
  Session Date: Ensure that your session date is set correctly. Sometimes, discrepancies in the system date can lead to such errors.
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for specific guidance related to the HR module you are using.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HR, such as PA30 (Maintain HR Master Data) or PA20 (Display HR Master Data), to check and manage employee records.
  User Permissions: Ensure that you have the necessary permissions to access and modify the data in question.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that could resolve the issue.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.