How To Fix HRALX00_ORG516 - Employee &1 is not active (anymore)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRALX00_ORG - HR-ALE-Org Enhancement

• Message number: 516

• Message text: Employee &1 is not active (anymore)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRALX00_ORG516 - Employee &1 is not active (anymore) ?

  The SAP error message HRALX00_ORG516 indicates that the employee specified (denoted by &1) is not currently active in the system. This error typically arises in the context of HR (Human Resources) modules when trying to perform actions related to an employee who is no longer active, such as processing payroll, generating reports, or managing organizational assignments.
  Causes:
  
  Employee Termination: The employee may have been terminated or left the organization, and their status has been updated in the system.
  Inactive Status: The employee's status may have been changed to inactive due to various reasons, such as leave of absence, retirement, or other HR-related actions.
  Data Entry Error: There may be a mistake in the employee ID or the data being processed, leading to the system not recognizing the employee as active.
  Time Constraints: The employee may be active only within a specific time frame, and the action being attempted falls outside of that period.
  
  Solutions:
  
  Check Employee Status: Verify the employee's status in the system. You can do this by navigating to the employee's master data (using transaction codes like PA20 or PA30) and checking their employment status.
  Reinstate Employee: If the employee is supposed to be active but is marked as inactive, you may need to reinstate their status. This typically involves changing their status back to active in the HR master data.
  Correct Data Entry: Ensure that the employee ID or any other relevant data being used in the transaction is correct. Double-check for typos or incorrect entries.
  Consult HR Module: If the employee is indeed inactive and this is correct, consult with your HR department to understand the implications and whether any further actions are needed.
  Review Time Constraints: If the employee is active only during certain periods, ensure that the action you are trying to perform is within the valid time frame.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PA40 (Personnel Actions) to manage employee records.
  Authorization: Ensure that you have the necessary authorizations to view or modify employee data in the HR module.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for handling employee records and statuses.
  Support: If the issue persists or if you are unsure about the correct course of action, consider reaching out to your SAP support team or HR department for assistance.
  
  By following these steps, you should be able to address the HRALX00_ORG516 error effectively.