How To Fix HR_SE_GEN012 - Data inconsistency:Overlapping entries found of type &1 &2.

SAP Error Message - Details

• Message type: E = Error

• Message class: HR_SE_GEN - Service enabling generic functionality in Extension EA-HR

• Message number: 012

• Message text: Data inconsistency:Overlapping entries found of type &1 &2.

What causes this issue?

In the processing of message nodes of the NodeTypeCodes &1 and
&2, overlapping data was found. for this data, it was expected
that at maximum one dataset per type may exist at any given point in
time. The data cannot be processed.

System Response

A technical exception is raised, that prevents further processing.

How to fix this error?

This error might be caused by several reasons:
A data inconsistency occured which caused that overlapping sets of data
exist in the system.
A method was called to process the data, that is not suitable for this
kind of data constellation.
Check, in which method and with which message node (-s) the error
occured. If the data processed cannot be expected to occur at maximum
once at any given point in time, use different functionality to process
the data.
If the data is expected to occur at maximum once at any givenpoint in
time, this error indicates a data inconsistency. Initiate the
reconciliation of the data for the affected employee to ensure data
consistency between the sender system and the payroll system.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HR_SE_GEN012 - Data inconsistency:Overlapping entries found of type &1 &2. ?

  The SAP error message HR_SE_GEN012 indicates that there is a data inconsistency due to overlapping entries in the system. This typically occurs in the context of personnel administration or time management, where the system detects that there are multiple records for the same employee that overlap in time or other attributes.
  Cause:
  The error is usually caused by one of the following scenarios:
  
  Overlapping Time Periods: There are multiple records for the same employee that have overlapping validity periods (e.g., two different employment contracts or time records that start and end at the same time).
  Duplicate Entries: There may be duplicate entries in the database for the same employee and the same type of record (e.g., two different infotype records).
  Incorrect Data Entry: Manual data entry errors can lead to overlapping records, especially if the start and end dates are not properly managed.
  
  Solution:
  To resolve the HR_SE_GEN012 error, you can follow these steps:
  
  
  Identify Overlapping Entries:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the infotypes related to the employee in question.
  Look for infotypes that may have overlapping validity periods, such as infotype 0000 (Actions), infotype 0001 (Organizational Assignment), or infotype 0002 (Personal Data).
  
  
  
  Correct the Data:
  
  If you find overlapping entries, you will need to correct them. This may involve:
  
  Deleting or adjusting the validity periods of one of the overlapping records.
  Merging records if applicable.
  Ensuring that the records are correctly sequenced in terms of start and end dates.
  
  
  
  
  
  Check for Data Consistency:
  
  After making corrections, run consistency checks to ensure that there are no further overlaps or inconsistencies. You can use transaction PU00 (Consistency Check) to help identify any remaining issues.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific infotypes you are working with to ensure compliance with data entry standards.
  
  
  
  Seek Help from SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that may be causing the issue. Common infotypes include:
  
  0000: Actions
  0001: Organizational Assignment
  0002: Personal Data
  0006: Addresses
  0014: Recurring Payments/Deductions
  
  
  Transaction Codes: Useful transaction codes for HR data management include:
  
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  PU00: Consistency Check
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  
  By following these steps, you should be able to identify and resolve the data inconsistency causing the HR_SE_GEN012 error.