How To Fix HR_REWCN018 - You cannot send report; check current payroll period and status in PA03

SAP Error Message - Details

• Message type: E = Error

• Message class: HR_REWCN - Message class for project "Payroll Renewal"

• Message number: 018

• Message text: You cannot send report; check current payroll period and status in PA03

What causes this issue?

You cannot send payroll report for &v1& (payroll period &V3&, &V2&).
Possible reasons are as follows:
The payroll period you have entered is not the current payroll period
for the specified payroll area in the payroll control record
(transaction PA03).
The payroll period you have entered is the current payroll period for
the specified payroll area in PA03, but the payroll status is not
<LS>Released f. Payroll (Released for Payroll)</> or <LS>Check Payroll
Results</>.

System Response

When you click the <LS>Send for Approval</> button, the system checks
the following in sequence:
Whether the specified payroll period is the current period for the
payroll area in the payroll control record.
If the payroll period is current, whether the payroll status is
<LS>Released f. Payroll (Released for Payroll)</> or <LS>Check Payroll
Results</>.
You can send the payroll report for approval only when both checks are
positive.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HR_REWCN018 - You cannot send report; check current payroll period and status in PA03 ?

  The SAP error message HR_REWCN018 indicates that there is an issue with sending a report related to payroll processing. Specifically, it suggests that you need to check the current payroll period and the status in the PA03 transaction (which is used for maintaining payroll areas).
  Cause:
  
  Incorrect Payroll Period: The payroll period you are trying to process may not be open or may have already been closed.
  Status in PA03: The payroll area status in the PA03 transaction may not allow for the report to be sent. This could be due to the payroll area being locked or not set up correctly for the current period.
  Missing Configuration: There may be missing or incorrect configuration settings related to the payroll area or the report you are trying to send.
  
  Solution:
  
  
  Check Payroll Period:
  
  Go to the transaction code PA03.
  Verify the current payroll period for the relevant payroll area.
  Ensure that the payroll period is open and that you are within the correct timeframe for processing.
  
  
  
  Check Payroll Area Status:
  
  In PA03, check the status of the payroll area.
  Ensure that the payroll area is not locked and is configured to allow report sending.
  
  
  
  Review Configuration:
  
  Ensure that all necessary configurations for the payroll area and the report are correctly set up.
  If there are any discrepancies, consult with your SAP HR configuration team to rectify them.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific report you are trying to send for any additional requirements or settings.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting SAP Notes for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  PA03: Maintain Payroll Area
  PA30: Maintain HR Master Data
  PC00_MXX_CALC: Payroll Processing (where MXX is the country code)
  
  
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional troubleshooting steps.
  
  
  Documentation: Review the SAP Help Portal for detailed information on payroll processing and report generation.
  
  
  By following these steps, you should be able to identify and resolve the issue causing the HR_REWCN018 error message.