How To Fix HR99S_ITG_REP004 - Upload aborted, data incorrectly formatted in Excel file (date/amount)

SAP Error Message - Details

• Message type: E = Error

• Message class: HR99S_ITG_REP - DAQ Generic Infotype, Message Class for Reporting

• Message number: 004

• Message text: Upload aborted, data incorrectly formatted in Excel file (date/amount)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HR99S_ITG_REP004 - Upload aborted, data incorrectly formatted in Excel file (date/amount) ?

  The SAP error message HR99S_ITG_REP004 indicates that there is an issue with the data format in the Excel file you are trying to upload. This error typically arises when the data in the Excel file does not conform to the expected format for certain fields, such as dates or amounts.
  Causes:
  
  Incorrect Date Format: The date fields in the Excel file may not be formatted correctly. SAP usually expects dates in a specific format (e.g., YYYY-MM-DD).
  Invalid Amount Format: Amount fields may contain non-numeric characters, incorrect decimal separators, or may not be formatted as numbers.
  Leading/Trailing Spaces: Extra spaces in the cells can cause formatting issues.
  Cell Formatting: The cells may be formatted as text instead of the required format (e.g., date or number).
  Regional Settings: The regional settings of the Excel file may differ from those expected by SAP, leading to misinterpretation of date and number formats.
  
  Solutions:
  
  
  Check Date Format:
  
  Ensure that all date fields are formatted as dates in Excel.
  Use the format YYYY-MM-DD or the format specified by your SAP system.
  
  
  
  Check Amount Format:
  
  Ensure that all amount fields are formatted as numbers.
  Remove any currency symbols or commas that may interfere with the numeric format.
  
  
  
  Remove Leading/Trailing Spaces:
  
  Use the TRIM function in Excel to remove any unnecessary spaces from the data.
  
  
  
  Adjust Cell Formatting:
  
  Select the relevant cells and set the format to the appropriate type (Date or Number).
  
  
  
  Check Regional Settings:
  
  Ensure that the Excel file's regional settings match those of the SAP system. This can usually be found in the Excel options under "Language" or "Regional Settings."
  
  
  
  Validate Data:
  
  Before uploading, validate the data in Excel to ensure it meets the required criteria.
  
  
  
  Test with Sample Data:
  
  Create a small sample file with correctly formatted data to test the upload process. This can help isolate the issue.
  
  
  
  Related Information:
  
  SAP Documentation: Refer to the SAP Help Portal or your organization's SAP documentation for specific formatting requirements for the upload process.
  Excel Functions: Familiarize yourself with Excel functions like TEXT, DATE, and VALUE to manipulate and format data correctly.
  Error Logs: If available, check the error logs in SAP for more detailed information about the upload failure.
  
  By addressing the formatting issues in the Excel file, you should be able to resolve the HR99S_ITG_REP004 error and successfully complete the upload process.