How To Fix HR3PRNA801 - Status of selected records forbids archiving

SAP Error Message - Details

• Message type: E = Error

• Message class: HR3PRNA - Message class for third party remittance

• Message number: 801

• Message text: Status of selected records forbids archiving

What causes this issue?

You have selected one or more records that cannot be archived because
of their status. Hence the whole data object is not archivable.
The following condition must be fullfilled for all records of a data
object:
The status of the records (T51R5_HIST-STATUS) must be one of the
following:
04,,Paid (acknowledged)
40,,Garnishment payment stopped
74,,FI remote reversal of payment
75,,FI remote reversal of payment
97,,Payment stopped
&HINWEIS&
All items that have set the stop payment flag STOPG in table T51R5 are
archivable by default even if they do not have status '97'. This can be
for items that have manually been stopped from further processing.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

Archiving of teh selected records has been rejected.

How to fix this error?

Please make sure that all records selected are archivable.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HR3PRNA801 - Status of selected records forbids archiving ?

  The SAP error message HR3PRNA801 indicates that the status of the selected records prevents them from being archived. This typically occurs in the context of archiving HR (Human Resources) data, where certain records must meet specific criteria to be eligible for archiving.
  Cause:
  The error can be caused by several factors, including:
  
  
  Record Status: The records you are trying to archive may have a status that does not allow archiving. For example, if the records are still active or in a state that requires them to be retained for legal or business reasons.
  
  
  Dependencies: There may be dependencies on the records that prevent them from being archived. For instance, if there are related records that are still active or if the records are linked to ongoing processes.
  
  
  Configuration Settings: The archiving configuration settings in your SAP system may not allow certain statuses to be archived.
  
  
  Solution:
  To resolve the HR3PRNA801 error, you can take the following steps:
  
  
  Check Record Status: Review the status of the records you are trying to archive. Ensure that they are in a status that allows archiving. You may need to change the status of the records or wait until they are eligible for archiving.
  
  
  Review Dependencies: Investigate if there are any dependencies or linked records that are preventing the archiving process. You may need to address these dependencies before proceeding with archiving.
  
  
  Configuration Review: Check the archiving configuration settings in your SAP system. Ensure that the settings allow for the archiving of records with the current status. You may need to consult with your SAP Basis or HR module administrator for assistance.
  
  
  Use Archiving Object: Ensure that you are using the correct archiving object for the records you are trying to archive. Each archiving object has specific criteria for archiving.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to archiving in the HR module for any specific guidelines or requirements.
  
  
  Testing in Development: If possible, test the archiving process in a development or test environment to identify any issues without affecting production data.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and PA30 (Maintain HR Master Data) to manage archiving processes.
  Archiving Process: Understand the overall archiving process in SAP, including the steps involved in preparing data for archiving, executing the archiving run, and managing archived data.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or your internal SAP team for further assistance.