How To Fix HIEPRD202 - EE not processed: EE is not active on the last day of the tax year

SAP Error Message - Details

• Message type: E = Error

• Message class: HIEPRD - PRD Related Message

• Message number: 202

• Message text: EE not processed: EE is not active on the last day of the tax year

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HIEPRD202 - EE not processed: EE is not active on the last day of the tax year ?

  The SAP error message HIEPRD202 indicates that an employee (EE) is not active on the last day of the tax year, which prevents the processing of certain payroll or tax-related functions. This error typically arises during year-end processing when the system attempts to generate tax reports or perform year-end payroll activities for employees who are not active.
  Cause:
  
  Employee Status: The employee in question may have been terminated or is on leave (e.g., maternity leave, long-term sick leave) and is not considered active on the last day of the tax year.
  Incorrect Employment Dates: The employee's employment record may have incorrect start or end dates, leading to the system not recognizing them as active.
  Payroll Period Configuration: The payroll period configuration may not align with the employee's active status.
  
  Solution:
  
  Check Employee Status: Verify the employee's status in the system. If the employee is indeed terminated or on leave, ensure that this is correctly reflected in their employment record.
  Adjust Employment Dates: If the employee should be considered active, check and correct their employment start and end dates in the system.
  Review Payroll Configuration: Ensure that the payroll configuration is set up correctly to include employees who are on leave or have been terminated but still need to be processed for year-end reporting.
  Reprocess Payroll: If changes are made to the employee's status or dates, reprocess the payroll for the relevant periods to ensure that the employee is included in the year-end processing.
  Consult Documentation: Refer to SAP documentation or consult with your SAP support team for specific steps related to your version of SAP and the payroll module you are using.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling employee statuses during year-end processing.
  Testing: After making changes, conduct thorough testing to ensure that the error does not recur and that the employee's records are processed correctly.
  User Roles: Ensure that the user processing the payroll has the necessary permissions to make changes to employee records and payroll configurations.
  
  By following these steps, you should be able to resolve the HIEPRD202 error and ensure that the employee's records are processed correctly for year-end activities.