How To Fix GZ855 - Too much data selected! Please restrict!

SAP Error Message - Details

• Message type: E = Error

• Message class: GZ - Message class for FI-LC

• Message number: 855

• Message text: Too much data selected! Please restrict!

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

After confirming this message, an input box is displayed where you
should enter the restrictions for the subgroup, version and/or
fiscal year!

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GZ855 - Too much data selected! Please restrict! ?

  The SAP error message GZ855: "Too much data selected! Please restrict!" typically occurs when a user attempts to execute a report or transaction that retrieves a large volume of data, exceeding the system's limits for processing or displaying that data. This can happen in various SAP modules, particularly in reporting transactions.
  Cause:
  
  Excessive Data Volume: The query or report is trying to fetch too many records at once, which can lead to performance issues or exceed memory limits.
  System Settings: The system may have predefined limits on the amount of data that can be processed in a single request to ensure optimal performance.
  Inefficient Query: The selection criteria used in the report may not be restrictive enough, leading to a large dataset being selected.
  
  Solution:
  
  
  Restrict Data Selection:
  
  Modify the selection criteria to narrow down the data being retrieved. This can include:
  
  Adding date ranges.
  Filtering by specific criteria (e.g., customer, material, status).
  Limiting the number of records returned (e.g., using pagination if supported).
  
  
  
  
  
  Use Variants:
  
  If applicable, create and use variants that have predefined selection criteria to limit the data set.
  
  
  
  Run in Background:
  
  If the report allows, consider running it in the background. This can sometimes help with large data sets, as it processes the data without the same constraints as foreground processing.
  
  
  
  Check System Settings:
  
  Consult with your SAP Basis team to review system settings related to data retrieval limits. They may be able to adjust parameters if necessary.
  
  
  
  Optimize Queries:
  
  If you have access to the underlying query or report, consider optimizing it to improve performance and reduce the amount of data selected.
  
  
  
  Use Aggregated Reports:
  
  Instead of pulling detailed data, consider using summary or aggregated reports that provide the necessary insights without overwhelming the system.
  
  
  
  Related Information:
  
  Transaction Codes: The error can occur in various transaction codes, such as those related to inventory management, sales, or financial reporting.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Performance Monitoring: Regularly monitor system performance and data retrieval processes to identify potential bottlenecks or issues.
  
  If the problem persists after trying these solutions, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further assistance.