How To Fix GZ658 - FS item short texts are being processed by another user

SAP Error Message - Details

• Message type: E = Error

• Message class: GZ - Message class for FI-LC

• Message number: 658

• Message text: FS item short texts are being processed by another user

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GZ658 - FS item short texts are being processed by another user ?

  The SAP error message GZ658 indicates that a financial statement (FS) item short text is currently being processed by another user. This typically occurs in scenarios where multiple users are trying to access or modify the same financial statement item simultaneously, leading to a lock on that item.
  Cause:
  
  Concurrent Access: Another user is currently editing or processing the same FS item short text.
  Lock Mechanism: SAP uses a locking mechanism to prevent data inconsistencies. When one user is editing an item, it locks that item for other users.
  Session Issues: Sometimes, a previous session may not have released the lock properly, causing the item to appear as still being in use.
  
  Solution:
  
  Wait and Retry: If another user is actively working on the item, the simplest solution is to wait until they finish and then try again.
  Check Lock Entries: You can check the lock entries in SAP using transaction code SM12. This will show you which user is holding the lock on the FS item. If the lock is stale (e.g., the user has logged out), you may be able to delete the lock entry.
  Contact the User: If you can identify the user holding the lock, you may want to contact them to coordinate access.
  System Administrator: If the issue persists and you cannot resolve it, contact your SAP system administrator. They can help release locks or investigate further.
  Transaction Code: If you are frequently encountering this issue, consider using transaction code SM21 to check the system log for any related errors or warnings that might provide additional context.
  
  Related Information:
  
  Lock Management: Understanding how SAP handles locks can help in troubleshooting similar issues in the future. Locks are typically managed at the database level to ensure data integrity.
  User Training: Ensure that users are trained on how to properly exit transactions to avoid leaving locks in place.
  Performance Monitoring: Regularly monitor system performance and user activity to identify patterns that may lead to frequent locking issues.
  
  By following these steps, you should be able to resolve the GZ658 error and continue working with the financial statement items in SAP.