How To Fix GZ566 - Data format was adopted from the logical filename

SAP Error Message - Details

• Message type: E = Error

• Message class: GZ - Message class for FI-LC

• Message number: 566

• Message text: Data format was adopted from the logical filename

What causes this issue?

The settings for the logical filename &V1& include data format &V2&.
However, you specified format &V3& on the request screen.

System Response

Format &V2& is assumed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GZ566 - Data format was adopted from the logical filename ?

  The SAP error message GZ566, which states "Data format was adopted from the logical filename," typically occurs in the context of data transfer processes, particularly when dealing with file uploads or downloads in SAP systems. This error indicates that there is a mismatch or issue with the data format being used in relation to the logical filename specified in the system.
  Cause:
  
  Logical Filename Configuration: The logical filename may not be correctly configured in the SAP system. This can lead to the system not being able to determine the correct data format for the file being processed.
  File Format Mismatch: The actual file format of the data being uploaded or downloaded does not match the expected format defined in the logical filename configuration.
  Incorrect File Path: The path or name of the file being processed may not correspond to the logical filename settings, leading to confusion in data format interpretation.
  Data Structure Issues: The structure of the data in the file may not align with the expected structure defined in the logical filename settings.
  
  Solution:
  
  
  Check Logical Filename Configuration:
  
  Go to transaction code FILE or AL11 to check the logical filename settings.
  Ensure that the logical filename is correctly defined and points to the right physical file path and format.
  
  
  
  Verify File Format:
  
  Ensure that the file being processed matches the expected format (e.g., CSV, TXT, etc.) as defined in the logical filename.
  If necessary, convert the file to the correct format before uploading or processing.
  
  
  
  Review Data Structure:
  
  Check the structure of the data in the file to ensure it aligns with the expected structure in the SAP system.
  Make adjustments to the data format if discrepancies are found.
  
  
  
  Test with Sample Data:
  
  Create a small sample file that adheres to the expected format and structure, and test the upload or download process to see if the error persists.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to file handling and logical filenames for additional guidance.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like FILE, AL11, and SFILE for managing file handling in SAP.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Data Transfer Methods: Understand the different methods of data transfer in SAP (e.g., BAPIs, IDocs, file uploads) to ensure you are using the correct approach for your scenario.
  
  By following these steps, you should be able to identify and resolve the issue related to the GZ566 error message in SAP.