How To Fix GZ563 - Invalid data format!

SAP Error Message - Details

• Message type: E = Error

• Message class: GZ - Message class for FI-LC

• Message number: 563

• Message text: Invalid data format!

What causes this issue?

Only one of the formats
ASC: ASCII
BIN: Binary
IBM: ASCII with IBM codepage conversion (DOS)
DAT: Data table ASCII with column tabs
is allowed for uploading from the presentation server, and the formats
ASC, BIN or DAT for uploading from the application server.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GZ563 - Invalid data format! ?

  The SAP error message GZ563 "Invalid data format" typically occurs when there is an issue with the format of the data being processed in the system. This error can arise in various contexts, such as during data uploads, processing of transactions, or when interfacing with external systems.
  Causes:
  
  Incorrect Data Format: The data being inputted does not match the expected format. This could be due to incorrect data types, missing fields, or improperly formatted values (e.g., dates, numbers).
  Configuration Issues: The configuration settings in SAP may not align with the data being processed, leading to format mismatches.
  Data Upload Errors: If you are uploading data from a file (like CSV or Excel), the file may contain invalid characters or formatting issues.
  Custom Code or Enhancements: If there are custom programs or enhancements in place, they may not handle the data correctly, leading to format errors.
  
  Solutions:
  
  
  Check Data Format: Review the data being processed to ensure it adheres to the expected format. This includes checking for:
  
  Correct data types (e.g., numeric, string, date).
  Required fields are not missing.
  Proper formatting (e.g., date formats like YYYY-MM-DD).
  
  
  
  Review Configuration: Ensure that the configuration settings in SAP are correct and compatible with the data being processed. This may involve checking settings in transaction codes related to the specific module you are working with.
  
  
  Validate Data Files: If you are uploading data from a file, open the file and check for any formatting issues. Ensure that:
  
  There are no extra spaces or invalid characters.
  The file is saved in the correct format (e.g., UTF-8 for text files).
  
  
  
  Debug Custom Code: If the error is occurring in a custom program, debug the code to identify where the format mismatch is happening. Ensure that the code correctly handles the data types and formats.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific details about the expected data formats for the transaction or process you are working with.
  
  
  Seek Help from SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. Provide them with details about the error, the context in which it occurs, and any relevant data samples.
  
  
  Related Information:
  
  Transaction Codes: Depending on where the error occurs, you may want to check transaction codes related to data uploads (e.g., LSMW, BAPIs) or specific modules (e.g., MM, SD).
  SAP Notes: Search for SAP Notes related to GZ563 or the specific transaction you are working with. SAP Notes often contain solutions for known issues.
  Community Forums: Check SAP Community forums or other online resources where users discuss similar issues. You may find solutions or workarounds shared by other users.
  
  By following these steps, you should be able to identify and resolve the cause of the GZ563 error in SAP.