How To Fix GZ561 - Data format not found!

SAP Error Message - Details

• Message type: E = Error

• Message class: GZ - Message class for FI-LC

• Message number: 561

• Message text: Data format not found!

What causes this issue?

The logical filename &V3& is stored in the master record for company
&V1& in version &V2&. But no data format has been assigned to this
logical filename.

System Response

The default format 'ASC' is used when no format is specified in the
logical filename or the request screen.

How to fix this error?

Specify a data format on the request screen, or assign one of the data
formats 'ASC', 'BIN', 'IBM' or 'DAT' to the logical filename &V3&.
<DS:TRAN.SF01>Logical Filenames</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GZ561 - Data format not found! ?

  The SAP error message GZ561 ("Data format not found") typically occurs in the context of handling data formats in SAP, particularly when dealing with data transfer or processing in modules like SAP MM (Materials Management) or SD (Sales and Distribution). This error indicates that the system is unable to find a specified data format that is required for processing.
  Causes:
  
  Missing Data Format Configuration: The specified data format may not be defined in the system. This can happen if the format was not created or if it was deleted.
  Incorrect Configuration: There may be a misconfiguration in the settings related to the data format, such as incorrect naming or parameters.
  Transport Issues: If the data format was recently transported from another system, it may not have been included or properly configured in the target system.
  Version Mismatch: The data format may be version-specific, and the current version of the system may not support it.
  
  Solutions:
  
  
  Check Data Format Configuration:
  
  Go to the relevant configuration transaction (e.g., OBAL, OBA7, or similar depending on the context) and verify if the data format is defined.
  If it is missing, you may need to create it or restore it from a backup.
  
  
  
  Review Customizations:
  
  If there are custom developments or enhancements, check if they are correctly implemented and if they reference the correct data format.
  
  
  
  Transport Requests:
  
  If the issue arose after a transport, check the transport logs to ensure that the data format was included and correctly imported.
  If necessary, re-transport the data format from the source system.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific module you are working with to see if there are any known issues or additional configuration steps required.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot find a resolution, consider reaching out to SAP support for assistance. Provide them with details about the error, including the context in which it occurs.
  
  
  
  Related Information:
  
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error or provide additional troubleshooting steps.
  Community Forums: Check SAP Community forums or other user groups for similar issues and solutions shared by other users.
  Transaction Codes: Familiarize yourself with transaction codes related to data formats and configuration in your specific SAP module.
  
  By following these steps, you should be able to identify the cause of the GZ561 error and implement a solution to resolve it.