How To Fix GX314 - There are still actual line items that match the selection criteria

SAP Error Message - Details

• Message type: E = Error

• Message class: GX - Archiving/Reorganization

• Message number: 314

• Message text: There are still actual line items that match the selection criteria

What causes this issue?

Actual line items exists in the system that match the selection
criteria you specified.
Totals records can only be archived if the corresponding actual and
plan line items are no longer in the system.

System Response

An archiving run in production mode is not allowed (process control:
"Archiving with/without database change"). With the process control
"Test run" or "Only output combination list", this message is only a
warning.

How to fix this error?

Change your entries or archive the line items before proceeding.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GX314 - There are still actual line items that match the selection criteria ?

  The SAP error message GX314, which states "There are still actual line items that match the selection criteria," typically occurs when you are trying to execute a transaction that involves clearing or processing line items in a financial context, such as during the execution of a clearing program or when trying to delete or archive data.
  Cause:
  This error indicates that there are still actual line items in the system that meet the criteria you have specified for the operation you are trying to perform. This could happen in various scenarios, such as:
  
  Clearing Transactions: You may be trying to clear open items in accounts, but there are still outstanding line items that have not been cleared.
  Archiving: If you are attempting to archive data, there may be line items that are still active and meet the selection criteria.
  Deletion: If you are trying to delete certain entries, there may be dependencies or related line items that prevent the deletion.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Selection Criteria: Double-check the selection criteria you are using. Ensure that you are not inadvertently including line items that should not be processed.
  
  
  Check Open Items: If you are trying to clear items, run a report to identify any open items that match your criteria. You can use transaction codes like FBL1N (Vendor Line Item Display), FBL3N (G/L Account Line Item Display), or FBL5N (Customer Line Item Display) to review the line items.
  
  
  Clear Open Items: If there are open items that need to be cleared, you will need to process them before you can proceed with your original operation.
  
  
  Archiving: If you are trying to archive, ensure that all relevant line items are either cleared or no longer meet the criteria for archiving.
  
  
  Consult Documentation: Refer to SAP documentation or help files for specific guidance related to the transaction you are executing.
  
  
  Seek Help from SAP Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing line items, such as FBL1N, FBL3N, FBL5N, and others.
  SAP Notes: Check SAP Notes for any updates or patches that may address this issue.
  User Permissions: Ensure that you have the necessary permissions to perform the operation you are attempting.
  
  By following these steps, you should be able to identify the cause of the GX314 error and take appropriate action to resolve it.