How To Fix GX312 - Fiscal years to be archived must be at least 2 years old

SAP Error Message - Details

• Message type: E = Error

• Message class: GX - Archiving/Reorganization

• Message number: 312

• Message text: Fiscal years to be archived must be at least 2 years old

What causes this issue?

At least one company code (&V1&) was found for a fiscal year (&V2&)
with data that is less than two years old.
More specifically, the system checks the current system date and
calculates 2 years back for all fiscal years of the company codes
concerned. Based on the selection criteria, data would be archived that
is less the 2 fiscal years old.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check your entries.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GX312 - Fiscal years to be archived must be at least 2 years old ?

  The SAP error message GX312 indicates that the fiscal years you are trying to archive must be at least two years old. This is a safeguard in the SAP system to ensure that only older data is archived, which helps maintain the integrity and performance of the system.
  Cause:
  The primary cause of this error is that the fiscal year you are attempting to archive is not old enough. SAP requires that the fiscal year be at least two years old to ensure that the data is no longer actively used in current business processes.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Fiscal Year: Verify the fiscal year you are trying to archive. Ensure that it is indeed at least two years old from the current date.
  
  
  Wait for the Required Time: If the fiscal year is not old enough, you will need to wait until it meets the two-year requirement before attempting to archive it again.
  
  
  Review Archiving Policies: If you believe that the fiscal year should be eligible for archiving, review your organization's archiving policies and procedures. Ensure that they align with SAP's requirements.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for specific guidelines on archiving fiscal years.
  
  
  Use Transaction Codes: If you are using transaction codes for archiving (like SARA), ensure that you are following the correct steps and that the fiscal year meets the criteria.
  
  
  Related Information:
  
  
  Archiving Process: Archiving in SAP is a process that allows you to remove data from the database to improve performance and manage data growth. It is essential to follow the correct procedures to avoid data loss or integrity issues.
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) for managing archiving processes.
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding archiving fiscal years.
  
  
  System Performance: Regular archiving can help maintain system performance, so it is advisable to establish a routine archiving schedule that complies with SAP's requirements.
  
  
  If you continue to experience issues or have specific questions about your SAP environment, consider reaching out to your SAP support team or consulting with an SAP expert.