How To Fix GX081 - &2 records archived

SAP Error Message - Details

• Message type: E = Error

• Message class: GX - Archiving/Reorganization

• Message number: 081

• Message text: &2 records archived

What causes this issue?

This message informs you of the progress of the archiving.
In accordance with your selection conditions,
&v1& records have been read
&v2& records have been written to the archive.
If the number of records read is different to the number of records
archived, this means that associated FI records exist. You must first
archive these records with archiving object FI_DOCUMNT. This situation
can only arise for ledgers that are connected to the split processer
(splitting method).

System Response

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GX081 - &2 records archived ?

  The SAP error message GX081 indicates that a certain number of records have been archived, and it typically occurs in the context of data archiving processes within SAP systems. This message is often related to the archiving of application data, which is a standard practice in SAP to manage database size and improve performance.
  Cause:
  The error message GX081 is triggered when the system attempts to access or process records that have already been archived. This can happen in various scenarios, such as:
  
  Data Retrieval: When a report or transaction tries to access data that has been archived.
  Inconsistent Data State: If there are inconsistencies in the data state, such as trying to process records that are no longer available in the active database.
  Configuration Issues: Incorrect configuration of the archiving process or settings that do not align with the current data access requirements.
  
  Solution:
  To resolve the GX081 error, you can take the following steps:
  
  
  Check Archiving Status: Verify the status of the records in question. You can use transaction codes like SARA (Archive Administration) to check which records have been archived and their status.
  
  
  Access Archived Data: If you need to access the archived records, you may need to use the appropriate transaction or report that allows you to retrieve archived data. This often involves using the Archive Information System (AIS).
  
  
  Adjust Reports/Programs: If the error occurs in a custom report or program, you may need to modify the logic to handle cases where records may be archived. Ensure that the program checks for the existence of records before attempting to process them.
  
  
  Review Archiving Configuration: Ensure that the archiving configuration is set up correctly. This includes checking the archiving object settings and ensuring that the data retention policies align with business requirements.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific archiving object you are working with. There may be specific guidelines or known issues that can provide further insight.
  
  
  Contact SAP Support: If the issue persists and you cannot find a resolution, consider reaching out to SAP support for assistance. They can provide more detailed guidance based on your specific system configuration and version.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), SARI (for restoring archived data), and SARE (for deleting archived data).
  Archiving Objects: Understand the specific archiving objects relevant to your business processes, as each object may have different rules and configurations.
  Data Retention Policies: Review your organization's data retention policies to ensure compliance and proper management of archived data.
  
  By following these steps, you should be able to address the GX081 error and manage your archived records effectively.