How To Fix GX022 - &1 of &2 documents archived / &3 of &2 documents cannot be archived

SAP Error Message - Details

• Message type: E = Error

• Message class: GX - Archiving/Reorganization

• Message number: 022

• Message text: &1 of &2 documents archived / &3 of &2 documents cannot be archived

What causes this issue?

This message informs you of how archiving is progressing.
&v2& documents meet your selection conditions and are to be archived.
&v1& of these documents have already been archived.
&v3& of these documents did not meet your selection conditions in every
line. As as a result, they have not been archived.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GX022 - &1 of &2 documents archived / &3 of &2 documents cannot be archived ?

  The SAP error message GX022 indicates that there is an issue with the archiving process in SAP. Specifically, it states that a certain number of documents have been archived successfully, while others could not be archived. The message format typically looks like this:
  GX022: &1 of &2 documents archived / &3 of &2 documents cannot be archived
  Cause
  The causes for this error can vary, but common reasons include:
  
  Data Locking Issues: The documents that cannot be archived may be locked by other processes or users.
  Missing Authorizations: The user executing the archiving process may not have the necessary authorizations to archive certain documents.
  Inconsistent Data: There may be inconsistencies or errors in the data that prevent certain documents from being archived.
  Archiving Object Configuration: The archiving object may not be configured correctly, or there may be issues with the archiving settings.
  Dependencies: Some documents may have dependencies that prevent them from being archived (e.g., linked documents or open items).
  
  Solution
  To resolve the GX022 error, you can take the following steps:
  
  
  Check Lock Entries: Use transaction code SM12 to check for any lock entries on the documents that could not be archived. If locks are found, you may need to wait for them to be released or contact the users who have locked the documents.
  
  
  Review Authorizations: Ensure that the user executing the archiving process has the necessary authorizations for the archiving object and the documents involved.
  
  
  Analyze Error Logs: Check the archiving logs for more detailed error messages. You can do this using transaction code SARA and reviewing the logs for the specific archiving object.
  
  
  Data Consistency Check: Perform a data consistency check for the documents that could not be archived. This may involve checking for missing or incorrect data.
  
  
  Review Archiving Object Settings: Verify the configuration of the archiving object in transaction SARA. Ensure that all necessary settings are correctly defined.
  
  
  Check Dependencies: Investigate if there are any dependencies for the documents that cannot be archived. Resolve any issues related to linked documents or open items.
  
  
  Consult SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address known issues related to the GX022 error.
  
  
  Related Information
  
  Transaction Codes: 
  
  SARA: Archive Administration
  SM12: Display and Delete Lock Entries
  SLG1: Application Log
  
  
  SAP Notes: Always check for specific SAP Notes related to archiving issues, as they may provide patches or additional guidance.
  Documentation: Review the SAP documentation for the specific archiving object you are working with to understand its requirements and limitations.
  
  By following these steps, you should be able to identify the cause of the GX022 error and implement a solution to successfully archive the documents.