How To Fix GU631 - Ledger & cannot be carried forward using this transaction

SAP Error Message - Details

• Message type: E = Error

• Message class: GU - FI-SL utilities

• Message number: 631

• Message text: Ledger & cannot be carried forward using this transaction

What causes this issue?

You want to carry forward ledger &v1& but have selected a transaction
that is not able to do this.

System Response

The balance cannot be carried forward.

How to fix this error?

Display the available ledgers using the input help or use the following
transactions:
General ledger (table GLT0): Transaction F.16
<DS:TRAN.F.16>Execute function</>
Special Purpose Ledger: Transaction GVTR
<DS:TRAN.GVTR>Execute function</>
Flexible General Ledger (table V_GLFLEXT): Transaction GLGVTR
<DS:TRAN.GLGVTR>Execute function</>

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GU631 - Ledger & cannot be carried forward using this transaction ?

  The SAP error message GU631 ("Ledger & cannot be carried forward using this transaction") typically occurs during the year-end closing process when attempting to carry forward balances from one fiscal year to the next. This error indicates that the specified ledger cannot be carried forward due to certain conditions or configurations.
  Causes:
  
  Incorrect Ledger Configuration: The ledger may not be set up correctly in the system, or it may not be marked for carryforward.
  Transaction Type Restrictions: The transaction you are using may not be allowed for the specific ledger.
  Fiscal Year Settings: The fiscal year settings may not be properly configured for the ledger in question.
  Open Items: There may be open items in the ledger that prevent the carryforward process.
  Authorization Issues: The user may not have the necessary authorizations to perform the carryforward for that ledger.
  
  Solutions:
  
  
  Check Ledger Configuration:
  
  Go to the configuration settings for the ledger in question and ensure that it is set up to allow carryforward.
  Verify that the ledger is assigned to the correct company code and fiscal year variant.
  
  
  
  Review Transaction Type:
  
  Ensure that you are using the correct transaction type for the carryforward process. Some ledgers may have specific transaction types that need to be used.
  
  
  
  Verify Fiscal Year Settings:
  
  Check the fiscal year variant settings to ensure that they are correctly defined for the ledger. This includes checking the start and end dates of the fiscal year.
  
  
  
  Clear Open Items:
  
  Review the ledger for any open items that may need to be cleared before the carryforward can be executed. This may involve posting adjustments or clearing transactions.
  
  
  
  Check User Authorizations:
  
  Ensure that the user attempting to perform the carryforward has the necessary authorizations. This may involve checking roles and permissions in the SAP system.
  
  
  
  Consult SAP Notes:
  
  Check for any relevant SAP Notes or documentation that may provide additional insights or solutions for this specific error message.
  
  
  
  Related Information:
  
  
  Transaction Codes: Common transaction codes related to carryforward processes include:
  
  OB52: To maintain the posting periods.
  S_ALR_87012357: To view balance carryforward reports.
  
  
  
  SAP Documentation: Refer to SAP Help Portal or the specific module documentation for detailed instructions on year-end closing and carryforward processes.
  
  
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  By following these steps, you should be able to identify the cause of the GU631 error and implement the appropriate solution.