How To Fix GU223 - Use reference exchange rate type '*' in the special purpose ledgers

SAP Error Message - Details

• Message type: E = Error

• Message class: GU - FI-SL utilities

• Message number: 223

• Message text: Use reference exchange rate type '*' in the special purpose ledgers

What causes this issue?

In the FI-SL currency translation, you have entered a reference exchange
rate type that is different from *.
In the special purpose ledgers, however, you should generally use
exchange rate type *, otherwise undesired side effects can occur.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

If the reference exchange rate is not *, the system uses the reference
translation to calculate the difference resulting from the exchange rate
type of the item groups and from the reference exchange rate type.
This translation is then performed for all accounts, regardless of
whether the accounts are contained in FS item sets. Consequently, the
differences of nonassigned accounts may in some circumstances also be
translated and updated.
This may not be desirable in some cases.
If you enter '*' as the reference exchange rate type, the values already
available in the group currency are applied in the calculation of the
translation differences and only those accounts are translated that are
also contained in FS item sets.

How to fix this error?

Do one of the following:
Use the reference exchange rate type * so that only those accounts are
translated that are contained in FS items sets.
Define the translation method so that all accounts of the company code
or of the company are contained in FS item sets.
Note that the message type of this message can be changed or suppressed
by using the message control function.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GU223 - Use reference exchange rate type '*' in the special purpose ledgers ?

  The SAP error message GU223 indicates that there is an issue with the exchange rate type being used in the special purpose ledgers. Specifically, it suggests that the system is expecting a reference exchange rate type, which is typically denoted by an asterisk ('*').
  Cause:
  The error occurs when:
  
  The exchange rate type specified in the special purpose ledger configuration is not set correctly.
  The system is unable to find a valid exchange rate for the specified type.
  The configuration for the special purpose ledger does not align with the expected settings for currency translation.
  
  Solution:
  To resolve the GU223 error, you can follow these steps:
  
  
  Check Exchange Rate Type Configuration:
  
  Go to the transaction code OB08 to check the exchange rate types defined in your system.
  Ensure that the reference exchange rate type is correctly defined and that it includes the necessary exchange rates for the currencies you are working with.
  
  
  
  Adjust Special Purpose Ledger Settings:
  
  Navigate to the configuration settings for the special purpose ledger (transaction code SPL1 or through the IMG path).
  Verify that the exchange rate type is set to the reference type ('*') as required by the system.
  
  
  
  Maintain Exchange Rates:
  
  If the exchange rate type is correct but the error persists, ensure that the exchange rates for the relevant currencies are maintained in the system.
  Use transaction code OB08 to enter or update the exchange rates.
  
  
  
  Check Currency Settings:
  
  Ensure that the currencies involved in the transaction are correctly set up in the system and that they are compatible with the exchange rate type being used.
  
  
  
  Test the Configuration:
  
  After making the necessary adjustments, perform a test transaction to see if the error persists.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  OB08: Maintain exchange rates.
  SPL1: Special purpose ledger configuration.
  
  
  
  Documentation:
  
  Refer to SAP Help documentation for detailed information on special purpose ledgers and exchange rate types.
  
  
  
  Support:
  
  If the issue continues after following the above steps, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  
  
  By following these steps, you should be able to resolve the GU223 error and ensure that your special purpose ledgers are functioning correctly with the appropriate exchange rate types.