How To Fix GTR_GENERAL057 - Grantor billing doc. for AP/AR exists with program profile &1

GTR_GENERAL057 - Overview

• Message type: E = Error

• Message class: GTR_GENERAL - General Messages Grantor Management

• Message number: 057

• Message text: Grantor billing doc. for AP/AR exists with program profile &1

What causes this issue?

You want to delete the program profile &V1& in ERP Customizing but there
are existing grantor billing documents for AP/AR which used the program
profile.

System Response

Processing canceled.

How to fix this error?

The program profile cannot be deleted. If you want to use a different
Financial Execution Interface or multi-funding customizing, create a new
CRM program profile and customize it in ERP. You must also create a new
CRM program and replicate it to ERP.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

GTR_GENERAL057 - Details

• The SAP error message GTR_GENERAL057 indicates that there is an existing billing document for Accounts Payable (AP) or Accounts Receivable (AR) that is associated with a grantor, and it is linked to a specific program profile. This error typically arises in the context of grant management or project accounting within SAP.
  
  Cause:
  The error occurs when you attempt to create or process a new billing document for a grantor while there is already an existing billing document that has not been fully processed or cleared. This can happen due to:
  
  Duplicate Billing Document: An attempt to create a billing document for a grantor that already has an open or unprocessed billing document.
  Incomplete Processing: The existing billing document may be in a status that prevents further processing (e.g., it is still in draft status or pending approval).
  Program Profile Conflict: The program profile associated with the existing billing document may conflict with the new document