How To Fix GTCN_MESSAGE120 - Release is allowed for documents without external assignment

SAP Error Message - Details

• Message type: E = Error

• Message class: GTCN_MESSAGE - GTCN: Message Class

• Message number: 120

• Message text: Release is allowed for documents without external assignment

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message GTCN_MESSAGE120 - Release is allowed for documents without external assignment ?

  The SAP error message GTCN_MESSAGE120 typically indicates that a release is being attempted for documents that do not have an external assignment. This error is often encountered in the context of document management or workflow processes within SAP, particularly when dealing with document release strategies.
  Cause:
  The error occurs when:
  
  A document is being released, but it does not have an external assignment (e.g., it may not be linked to a specific project, order, or external reference).
  The system is configured to only allow releases for documents that have an external assignment, which is a common requirement in many organizations to ensure proper tracking and accountability.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Document Assignment:
  
  Verify if the document in question has an external assignment. If it does not, you may need to assign it to the appropriate project, order, or external reference.
  
  
  
  Modify Document Settings:
  
  If the document should be allowed to be released without an external assignment, you may need to adjust the configuration settings in SAP. This may involve changing the release strategy or the document type settings.
  
  
  
  Consult Documentation:
  
  Review the relevant SAP documentation or configuration guides related to document management and release strategies to understand the requirements for external assignments.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue through the above steps, consider reaching out to SAP support or your internal SAP team for further assistance. They may provide insights specific to your organization's configuration.
  
  
  
  User Training:
  
  Ensure that users are trained on the proper procedures for document release, including the importance of external assignments.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional context.
  Transaction Codes: Familiarize yourself with transaction codes related to document management and release processes, such as CV01N (Create Document), CV02N (Change Document), and CV03N (Display Document).
  Configuration Settings: Review the configuration settings in the SAP system related to document types and release strategies to ensure they align with your organization's requirements.
  
  By following these steps, you should be able to address the GTCN_MESSAGE120 error and ensure that document releases are processed correctly within your SAP environment.