How To Fix /GSINS/ID_BR004 - Overlapping record already exists with values &1 &2 &3 &4

SAP Error Message - Details

• Message type: E = Error

• Message class: /GSINS/ID_BR -

• Message number: 004

• Message text: Overlapping record already exists with values &1 &2 &3 &4

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /GSINS/ID_BR004 - Overlapping record already exists with values &1 &2 &3 &4 ?

  The SAP error message /GSINS/ID_BR004 Overlapping record already exists with values &1 &2 &3 &4 typically occurs in the context of managing records in the SAP system, particularly when dealing with master data or transactional data that has time-dependent validity periods. This error indicates that there is an attempt to create or modify a record that overlaps with an existing record's validity period.
  Cause:
  The error is caused by trying to create or update a record that has a validity period (start date and end date) that overlaps with an existing record. The values represented by &1, &2, &3, and &4 in the error message usually correspond to specific fields in the record that are causing the conflict, such as:
  
  Field 1: Identifier (e.g., Material Number, Customer Number)
  Field 2: Start Date
  Field 3: End Date
  Field 4: Other relevant attribute (e.g., Plant, Storage Location)
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify the Overlapping Records:
  
  Use the values provided in the error message to identify the existing record(s) that are causing the overlap. You can do this by querying the database or using transaction codes relevant to the data you are working with (e.g., MM03 for material master, XD03 for customer master).
  
  
  
  Check Validity Periods:
  
  Review the validity periods of the existing records. Determine if the new record you are trying to create or modify has a start date or end date that overlaps with the existing records.
  
  
  
  Adjust Dates:
  
  If possible, adjust the start and/or end dates of the new record to ensure that there is no overlap with existing records. This may involve changing the validity period to a time frame that does not conflict.
  
  
  
  Delete or Archive Existing Records:
  
  If the existing records are no longer needed, consider deleting or archiving them to eliminate the overlap. Ensure that this action complies with your organization's data management policies.
  
  
  
  Consult Documentation:
  
  Review any relevant SAP documentation or guidelines related to the specific module you are working with, as there may be specific rules or best practices for managing overlapping records.
  
  
  
  Seek Help from SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for additional guidance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes that are relevant to the data you are managing (e.g., MM01, MM02, MM03 for material master data).
  Data Management Best Practices: Ensure that your organization has clear policies for managing master data, including how to handle overlapping records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be updates or fixes available.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.