How To Fix GRANTMGMT686 - Version &3 is assigned to phase &4 while the grant is still in phase &2

SAP Error Message - Details

• Message type: E = Error

• Message class: GRANTMGMT - Grants Management Message Class

• Message number: 686

• Message text: Version &3 is assigned to phase &4 while the grant is still in phase &2

What causes this issue?

You are trying to use the grant &V1& in phase &V2& with a budget version
&V3& in phase &V4&. The phase is defined by the grant; the document
type and version should have the same phase for you to be able to enter
budget

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How can this happen?

If a grant is in the award phase, you can only budget on a version that
points to an award phase and using a budget document that is
specifically for awards. Following the same convention, you can only
plan for an application if the grant is in this phase and the version
used points to an application phase.

How to fix this error?

Choose a budget document type or version number with the same phase of
the grant. You define phases in Customizing for the document type and
version.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GRANTMGMT686 - Version &3 is assigned to phase &4 while the grant is still in phase &2 ?

  The SAP error message GRANTMGMT686 indicates a problem related to the grant management process in SAP, specifically concerning the versioning of grants and their phases. Here's a breakdown of the components of the error message and potential solutions:
  Cause:
  
  Version Conflict: The error suggests that a specific version of a grant (Version &3) is assigned to a phase (&4), but the grant is still in a different phase (&2). This typically occurs when there is an attempt to transition or update a grant to a new version while it is still in a previous phase.
  Incorrect Workflow: The grant management workflow may not be followed correctly, leading to inconsistencies in the phases assigned to different versions of the grant.
  Data Integrity Issues: There may be data integrity issues in the grant management module, where the system does not recognize the correct phase for the grant version.
  
  Solution:
  
  Check Grant Status: Verify the current status and phase of the grant in question. Ensure that the grant is in the correct phase before attempting to assign or transition to a new version.
  Update Phase: If the grant is indeed in the wrong phase, you may need to update its status to the correct phase before proceeding with the version assignment.
  Review Workflow Steps: Ensure that all necessary steps in the grant management workflow have been completed. This may involve checking approvals, documentation, or other prerequisites that must be fulfilled before moving to a new version.
  Consult Documentation: Refer to SAP documentation or guidelines specific to grant management to understand the correct procedures for managing grant versions and phases.
  System Check: If the issue persists, it may be necessary to perform a system check or consult with your SAP Basis team to ensure there are no underlying system issues affecting grant management.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for grant management, such as GRANT or GRANTMGMT, to navigate and manage grants effectively.
  User Roles and Permissions: Ensure that the user attempting to make changes has the appropriate roles and permissions to manage grant versions and phases.
  
  If the problem continues after following these steps, it may be beneficial to reach out to SAP support or your internal SAP team for further assistance.